Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Embedding an Excel Chart in a Word Document.

Embedding an Excel Chart in a Word Document

by Allen Wyatt
(last updated November 25, 2017)

2

Most of the time, Microsoft Office applications work fairly well together. For instance, you might be creating a report for a presentation, and you need to include a chart along with the report. Fortunately, you can embed an Excel chart directly within a report you happen to be creating in Word. This is done in the following manner:

  1. Select the Excel chart you wish to embed in your Word document. (Make sure you select the entire chart, and not just a portion of it.)
  2. Press Ctrl+C to copy the chart to the Clipboard.
  3. Switch to the Word document.
  4. Position the insertion pointer where you want the chart placed.
  5. Choose Paste Special from the Edit menu. The Paste Special dialog box appears. (See Figure 1.)
  6. Figure 1. The Paste Special dialog box.

  7. Select the Microsoft Excel Chart Object or Microsoft Office Excel Chart Object (depending on your version of Word) as the preferred method of pasting.
  8. Make sure the Paste Link radio button is selected.
  9. Click on OK. Word inserts the linked chart in your document.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2950) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Embedding an Excel Chart in a Word Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Moving a Worksheet to Another Workbook

One of the organizational tools provided by Excel is the ability to move worksheets from one workbook to another. Here's ...

Discover More

Segregating Numbers According to Their Sign

Remember your number line from your early years in school? Some numbers can be below zero (negative numbers) and others ...

Discover More

Setting the Calculation Default

Excel can recalculate your worksheets either automatically or manually. The default is to calculate them automatically, ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (menu)

AutoFilling from a Custom List

AutoFill can be a real timesaver if you often work with set lists of data. You can define your own custom lists and then ...

Discover More

Deleting a View

When you no longer need a view, you can get rid of it by deleting it. Deleting unnecessary views is a good idea because ...

Discover More

Turning Off Speech Capabilities

Excel can talk to you, reading back whatever you enter into a cell. If you want to turn this capability off, you'll want ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 + 0?

2018-05-10 15:48:54

Mano

When you embed an Excel 2016 spreadsheet into a Word 2016 document and you intend to edit the values on the Excel spreadsheet, should you be editing from Excel or by clicking on the “table/spreadsheet” from within Word? I usually make any chart updates from Excel.
And if you do the later, have you ever encountered issues on a Microsoft Surface where the Spreadsheet once edited reduces to about 1/4 the original size? Thoughts ?


2017-11-25 10:10:13

Jim Foote

What happens when copies of the Excel and Word documents are transferred to a flash drive?
Does the link in the Word document to the Excel chart follow suit?


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.