Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Embedding an Excel Chart in a Word Document.

Embedding an Excel Chart in a Word Document

by Allen Wyatt
(last updated November 25, 2017)

2

Most of the time, Microsoft Office applications work fairly well together. For instance, you might be creating a report for a presentation, and you need to include a chart along with the report. Fortunately, you can embed an Excel chart directly within a report you happen to be creating in Word. This is done in the following manner:

  1. Select the Excel chart you wish to embed in your Word document. (Make sure you select the entire chart, and not just a portion of it.)
  2. Press Ctrl+C to copy the chart to the Clipboard.
  3. Switch to the Word document.
  4. Position the insertion pointer where you want the chart placed.
  5. Choose Paste Special from the Edit menu. The Paste Special dialog box appears. (See Figure 1.)

    6. Figure 1. The Paste Special dialog box.

  6. Select the Microsoft Excel Chart Object or Microsoft Office Excel Chart Object (depending on your version of Word) as the preferred method of pasting.
  7. Make sure the Paste Link radio button is selected.
  8. Click on OK. Word inserts the linked chart in your document.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2950) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Embedding an Excel Chart in a Word Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three less than 4?

2018-05-10 15:48:54

Mano

When you embed an Excel 2016 spreadsheet into a Word 2016 document and you intend to edit the values on the Excel spreadsheet, should you be editing from Excel or by clicking on the “table/spreadsheet” from within Word? I usually make any chart updates from Excel.
And if you do the later, have you ever encountered issues on a Microsoft Surface where the Spreadsheet once edited reduces to about 1/4 the original size? Thoughts ?

2017-11-25 10:10:13

Jim Foote

What happens when copies of the Excel and Word documents are transferred to a flash drive?
Does the link in the Word document to the Excel chart follow suit?

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