Inserting a Voice Annotation in Your Worksheet

by Allen Wyatt
(last updated February 8, 2014)

Rather than adding notes to the cells in your worksheets, you can imbed audio files that serve as audible annotations. In order to do this, your computer must have sound capabilities (either built-in or through an added sound board) which are supported by Windows, along with a microphone. Then you can follow these steps:

  1. Position the insertion point where you want the message inserted.
  2. Choose Object from the Insert menu. You will see the Object dialog box.
  3. Make sure the Create New tab is selected. (See Figure 1.)
  4. Figure 1. The Create New tab of the Object dialog box.

  5. In the list of object types, look for a type of sound object. It may have a name such as Sound or Wave Sound. Select this option.
  6. Click on OK. The Sound Recorder (a Windows accessory) is displayed.
  7. Use the Sound Recorder to record your message.
  8. Close the Sound Recorder window.
  9. You may be asked if you want to update your workbook. If so, then click on Yes.
  10. An icon of a speaker appears in your workbook where the sound is inserted.

You can later listen to your message by simply double-clicking on the speaker icon.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2870) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Controlling Date Formats in a Mail Merge

One of the data sources that Word allows you to use for your mail merges is an Excel worksheet. You may get unexpected ...

Discover More

Intelligently Starting a New Paragraph

When using styles in a document, you can increase your productivity by letting Word know what paragraph style you expect to ...

Discover More

Replacing Random Text with Your Own Text

Word includes a little-known function that allows you to put "filler text" into your document. If you want this function to ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

Watching Cell Values

Want to know what is happening in certain cells in your worksheet? Using the Watch Window is a great way to keep an eye on ...

Discover More

Searching a Workbook by Default

When you display the Find tab of the Find and Replace dialog box, you'll notice that any search, by default, will be on the ...

Discover More

Embedding an Excel Chart in a Word Document

As components of the Microsoft Office suite, one would expect Excel and Word to work together. One of the most common tasks ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.