Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Using Check Boxes.

Using Check Boxes

Written by Allen Wyatt (last updated September 9, 2023)
This tip applies to Excel 97, 2000, 2002, and 2003


Many different dialog boxes and forms in the Windows world utilize check boxes. They are handy if you want to provide a way for a user to choose between two options, such as true or false; yes or no. Excel allows you to use check boxes in your worksheets, if desired.

For instance, you may have developed a financial projection worksheet in which you can either account for a particular acquisition or not. In this case, you might want to place a check box at the top of the worksheet. You can then link the status of this check box to another cell, so that if the check box is selected, the value of the cell is True; if it is not selected, the value of the cell is False.

To place a check box control in your worksheet, follow these steps:

  1. Make sure the Forms toolbar is displayed.
  2. Click on the Check Box tool on the Forms toolbar.
  3. In your worksheet area, click and drag to define the rectangle that will hold the check box and the label beside the check box.
  4. Once the check box is placed in the worksheet, you can move the mouse cursor into the label area and change the label to anything desired.
  5. With the check box control you just placed still selected, click on the Control Properties tool in the Forms toolbar. You will see the Format Control dialog box.
  6. Make sure the Control tab is selected. (See Figure 1.)
  7. Figure 1. The Control tab of the Format Control dialog box.

  8. In the Cell-Link field, specify the address of the cell to which this check box should be linked. (When the check box changes, the contents of this cell change; when the contents of the cell are changed, the check box reflects that change—it is a bi-directional relationship.)
  9. Click on OK.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3246) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Using Check Boxes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Text Doesn't Wrap at Margin in Normal View

If you are using Word in Normal view, and the text on the screen doesn't wrap at the right margin like it should, the ...

Discover More

Inserting the Date Your Document was Last Saved

Word keeps track of the date each time you save your document. If you want to insert that "save date" in your document, ...

Discover More

Splitting Cells to Individual Columns

When you are working with data created by other systems or other people, you often need to convert the data into ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (menu)

Adding Buttons to Your Worksheet

You can easily add a button to your worksheet that will allow you to run various macros. This tip shows how easy it is.

Discover More

Goal Seeking

Excel provides a great tool that is helpful in figuring out what certain variables should be in your formulas. This tip ...

Discover More

Creating Dependent Drop-Lists

Drop-down lists are handy in an Excel worksheet, and you they can be even more handy if a selection in one drop-down ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six less than 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.