Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Using Check Boxes.

Using Check Boxes

by Allen Wyatt
(last updated May 31, 2014)

4

Many different dialog boxes and forms in the Windows world utilize check boxes. They are handy if you want to provide a way for a user to choose between two options, such as true or false; yes or no. Excel allows you to use check boxes in your worksheets, if desired.

For instance, you may have developed a financial projection worksheet in which you can either account for a particular acquisition or not. In this case, you might want to place a check box at the top of the worksheet. You can then link the status of this check box to another cell, so that if the check box is selected, the value of the cell is True; if it is not selected, the value of the cell is False.

To place a check box control in your worksheet, follow these steps:

  1. Make sure the Forms toolbar is displayed.
  2. Click on the Check Box tool on the Forms toolbar.
  3. In your worksheet area, click and drag to define the rectangle that will hold the check box and the label beside the check box.
  4. Once the check box is placed in the worksheet, you can move the mouse cursor into the label area and change the label to anything desired.
  5. With the check box control you just placed still selected, click on the Control Properties tool in the Forms toolbar. You will see the Format Control dialog box.
  6. Make sure the Control tab is selected. (See Figure 1.)

    7. Figure 1. The Control tab of the Format Control dialog box.

  7. In the Cell-Link field, specify the address of the cell to which this check box should be linked. (When the check box changes, the contents of this cell change; when the contents of the cell are changed, the check box reflects that change—it is a bi-directional relationship.)
  8. Click on OK.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3246) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Using Check Boxes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Grabbing the MRU List

Excel keeps track of the most recent workbooks you've used. If you want to access that information in a macro, you'll ...

Discover More

Searching for Styles

If you use styles to format your text, you can later search for words and phrases that are formatted using various ...

Discover More

Selecting Random Names

Got a ton of names from which you need to select a few random names? There are several ways you can extract what you ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (menu)

Adding and Using a Combo Box

Combo boxes can be a great way of getting user input in a worksheet. Here's how to add a combo box to your worksheet and ...

Discover More

Speaking the Contents of Cells

Excel 2003 includes speech synthesis abilities that can "speak" your data to you as you enter it. This tip describes how ...

Discover More

Searching a Workbook by Default, Take Two

How to create a macro that will display the correct Find and Replace box to set searching parameters.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 8?

2015-08-31 20:02:50

Frans

Dear Sirs,

In Excel 2003 Forms CheckBox, is it possible to change the checkbox colour, not the background colour or font colour but the check box inside colour which is always white?

Also can the tick mark symbol be changed to another symbol or removed altogether?

What I am after is to have the inside of the check box, lets say green when enabled and patterned green when disabled.

Thank you.

2015-06-10 17:21:11

Craig

I am creating an excel sheet for tipouts for a restaurant. Sometimes we have bussers on and sometimes we do not, what I would like to know since I've added the check boxes, how do I formulate them? I want it so when I do not have a busser on I click the checkbox off and the percentage goes from 4% to 3% of gross sales. This is the last part of my sheet I need to figure out, any help would be greatly appreciated.

2015-05-06 10:31:26

awyatt

The reason is because this tip is for older versions of Excel. For Excel 2010 you need to click the link (at the beginning or end of this tip) to get to the version that is for what you are using.

-Allen

2015-05-06 08:28:12

amir

In excel 2010, while right clicking inside the checkbox, under format contrl ,the tab control as mentioned in your screenshot does not appear?

What might be the reason?

Thanks,

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR AUTHORS
OUR SITES
 

Copyright © 2018 Sharon Parq Associates, Inc.