Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Setting the Print Area.

Setting the Print Area

by Allen Wyatt
(last updated August 25, 2012)

Excel allows you to define easily the portion of your worksheet that should be printed. The easiest way to set the print area is to follow these steps:

  1. Select the cells you want included in the print area.
  2. Choose Print Area from the File menu. Excel displays a submenu.
  3. On the submenu, choose Set Print Area.

An alternate (and more difficult) way to set the print area is to follow these steps:

  1. Select the worksheet you want to print.
  2. Choose Page Setup from the File menu. Excel displays the Page Setup dialog box.
  3. Make sure the Sheet tab is selected. (See Figure 1.)
  4. Figure 1. The Sheet tab of the Page Setup dialog box.

  5. In the Print Area field enter a range representing what you want printed.
  6. Click on OK.

In step 4 you can enter either an actual cell range (such as A2:G35), or you can enter a name that has been assigned to a range. Excel even allows you to specify multiple parts of the same worksheet that should be printed. To do this, simply enter the ranges (or names) separated by commas, for example, B3:F14,B19:F30.

You can also use the mouse to select the print area. To do this, click first in the Print Area field (this causes the insertion point to appear in the field). Then use the mouse to select the cells that you want included. As you select a range of cells, the address of the range is automatically shown in the Print Area field.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2844) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Setting the Print Area.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Specifying an Order for Page Printing

When the data on a worksheet occupies more than one printed page, Excel can easily determine where the first page of data is ...

Discover More

Using a Standard Format in a Suggested File Name

Many companies (and some individuals) use specific formats for naming their documents. If you want Word to recognize your ...

Discover More

Including Footnotes and Endnotes in Word Counts

When you have Word calculate how many words there are in a document, it normally doesn't pay attention to text in footnotes ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (menu)

Setting Header/Footer Margins

Do you find that there is a lot of extra space around that data on your worksheet when it is printed? Changing the margins in ...

Discover More

Printing Columns and Rows

If you want to print just the contents of a number of rows and columns, it can be challenging to get the output you want. ...

Discover More

Adding the Set Print Area Tool

Spend a lot of time defining print areas in your workbooks? You might benefit by adding a Set Print Area tool that makes ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.