Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Setting the Print Area.
Excel allows you to define easily the portion of your worksheet that should be printed. The easiest way to set the print area is to follow these steps:
An alternate (and more difficult) way to set the print area is to follow these steps:
Figure 1. The Sheet tab of the Page Setup dialog box.
In step 4 you can enter either an actual cell range (such as A2:G35), or you can enter a name that has been assigned to a range. Excel even allows you to specify multiple parts of the same worksheet that should be printed. To do this, simply enter the ranges (or names) separated by commas, for example, B3:F14,B19:F30.
You can also use the mouse to select the print area. To do this, click first in the Print Area field (this causes the insertion point to appear in the field). Then use the mouse to select the cells that you want included. As you select a range of cells, the address of the range is automatically shown in the Print Area field.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2844) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Setting the Print Area.
Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!
Need to print more than one portion of your worksheet? If you use named ranges for the different ranges you want to ...
Discover MoreEver printed out a worksheet only to find that you have text only at the left side of each page? You can use more of each ...
Discover MoreSpend a lot of time defining print areas in your workbooks? You might benefit by adding a Set Print Area tool that makes ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2019 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: 
Comments