Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing Multiple Selections.

Printing Multiple Selections

by Allen Wyatt
(last updated May 12, 2018)

1

You may have a need at times to print out a group of selections from different worksheets and have them appear on a single sheet of paper. Perhaps the easiest way to do this is to simply set up a "consolidation" worksheet that you would actually use for your printing. Follow these general directions:

  1. Create a new worksheet to be used for consolidation/printing.
  2. Select the range on the worksheet that you wish to print.
  3. Press Ctrl+C to copy the selection.
  4. Go to the new sheet and select the cell where you want the information to appear.
  5. Choose Paste Special form the Edit menu. Excel displays the Paste Special dialog box. (See Figure 1.)
  6. Figure 1. The Paste Special dialog box.

  7. Click on Paste Link. The dialog box disappears and the linked information appears in the worksheet.
  8. Repeat steps 2 through 6 for any other ranges you want included on the printout.
  9. Print the worksheet with the consolidated information.

The one big drawback to this approach is that if the worksheets from which you are copying have radically different formatting, you may not be able to merge them into a consolidated worksheet satisfactorily. (You will need to adjust the formatting in the consolidation sheet after pasting the different ranges.) In this case you may need to adjust formatting to get exactly the effect you desire.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2845) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing Multiple Selections.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Detecting Errors in Conditional Formatting Formulas

If an error exists in a formula tucked inside a conditional format, you may never know it is there. There are ways to ...

Discover More

Using Chart Titles

Titles can be a great addition to any chart. They help provide explanatory information about the information in the ...

Discover More

Replacing an X with a Check Mark

In order to provide a finishing touch to your document, you may want to replace mundane X marks with fancier check marks. ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (menu)

Adding the Set Print Area Tool

Spend a lot of time defining print areas in your workbooks? You might benefit by adding a Set Print Area tool that makes ...

Discover More

Copying Print Areas when Copying Worksheets

Print areas are a great way to define what, exactly, you want to print from a worksheet. When you copy worksheets, the ...

Discover More

Setting the Print Area

Many people, when they print a worksheet, print the entire thing. You don't have to, however. You can specify that Excel ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 2?

2019-06-17 10:57:07

Kanwaljit Singh

Hi Allen,

I recently used the Camera tool to Capture a picture of a range.

Now If I refer the range using a Dynamic Named Range and try to Refer to that Named range in the formula box, it doesn't accept the range and gives an error message.

I couldn't entirely understand why that is happening. I


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.