Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Adding the Set Print Area Tool.

Adding the Set Print Area Tool

by Allen Wyatt
(last updated November 21, 2015)

If you have the need to define different areas of a worksheet to print, you know that you can do so by simply defining different print areas in your worksheet. If you need to change print areas quite often, you may be interested in adding a tool to your toolbar that can do this for you. (Using such a tool is much quicker than continually using the menu commands to set a print area.) Follow these steps:

  1. Choose Customize from the Tools menu. Excel displays the Customize dialog box.
  2. Make sure the Commands tab is selected. (See Figure 1.)
  3. Figure 1. The Commands tab of the Customize dialog box.

  4. In the Categories list, make sure File is selected.
  5. In the list of Commands, scroll down until you see the Set Print Area command.
  6. Drag the Set Print Area command and drop it in the toolbar location where you want it to be available.
  7. Click on Close.

Now, when you need to set a print area, you simply choose the area on the screen and click on the Set Print Area button.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3035) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Adding the Set Print Area Tool.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adjusting Test Scores Proportionately

Teachers often grade on what is affectionately referred to as "the curve." The problem is, it can be a bit difficult to ...

Discover More

Deleting Multiple AutoText Entries

AutoText is a great feature in Word; it helps you put together documents quickly. If you need to delete multiple AutoText ...

Discover More

Saving Documents as Read-Only by Default

When you save your documents, you can specify that they be saved in a "read-only" format so that they cannot be changed ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (menu)

Setting the Print Area

Many people, when they print a worksheet, print the entire thing. You don't have to, however. You can specify that Excel ...

Discover More

Locking the Print Area

Excel allows you to specify an area of your worksheet that should be printed. Here's how to "lock" that area so it cannot ...

Discover More

Printing Just the Visible Data

In a large worksheet, you may want to display and print just a portion of the available data. Displaying the desired ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.