Creating a Footer

by Allen Wyatt
(last updated May 6, 2017)

Excel allows you to add footers to your spreadsheet. Footers are nothing more than repeating text that appears at the bottom of every page of your printed spreadsheet. The beauty of footers is that they only have to be defined once, and then Excel places them on your printed pages automatically. To define a page footer, do the following:

  1. Select Page Setup from the File menu. Word displays the Page Setup dialog box.
  2. Make sure the Header/Footer tab is selected. (See Figure 1.)
  3. Figure 1. The Header/Footer tab of the Page Setup dialog box.

  4. Using the Footer drop-down list, select any of the predefined footers you want used with your spreadsheet.
  5. Click on OK to close the Page Setup dialog box.

If you don't like any of the predefined footers in Excel, or if you have special footer needs, you can create a custom footer. You do that by following these steps:

  1. Select Page Setup from the File menu. Word displays the Page Setup dialog box.
  2. Make sure the Header/Footer tab is selected.
  3. Click on the Custom Footer button. Word displays the Footer dialog box. (See Figure 2.)
  4. Figure 2. The Footer dialog box.

  5. In each of the three parts of the dialog box, enter the information you want to appear at the left, center, and right of the footer.
  6. When you are through defining your footer, click on OK to close the Footer dialog box.
  7. Click on OK to close the Page Setup dialog box.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2694) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Conditional Printing

If you need to make what Excel prints be based upon conditions in a worksheet, you'll love the information in this tip. ...

Discover More

Disabled Macros

Do your macros seem to be disabled on your new machine? It could be because of the security settings in Excel. Here's ...

Discover More

Comments Don't Appear when Cell is Pointed To

One way that you can view comments in a worksheet is to have them appear when you hover the mouse pointer over a cell. If ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (menu)

Adding Graphics to a Header or Footer

Excel makes it easy to add graphics to a header or footer, as long as you are using at least Excel 2002. Here's the steps ...

Discover More

Adding Ampersands in Headers and Footers

Place an ampersand into the text of a page header or footer, and you might be surprised to see it missing in your ...

Discover More

Inserting the Saved Date In a Header or Footer

When preparing a worksheet for printing, you may want to include in the header or footer the last date the workbook was ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.