Creating a Footer

by Allen Wyatt
(last updated May 6, 2017)

Excel allows you to add footers to your spreadsheet. Footers are nothing more than repeating text that appears at the bottom of every page of your printed spreadsheet. The beauty of footers is that they only have to be defined once, and then Excel places them on your printed pages automatically. To define a page footer, do the following:

  1. Select Page Setup from the File menu. Word displays the Page Setup dialog box.
  2. Make sure the Header/Footer tab is selected. (See Figure 1.)
  3. Figure 1. The Header/Footer tab of the Page Setup dialog box.

  4. Using the Footer drop-down list, select any of the predefined footers you want used with your spreadsheet.
  5. Click on OK to close the Page Setup dialog box.

If you don't like any of the predefined footers in Excel, or if you have special footer needs, you can create a custom footer. You do that by following these steps:

  1. Select Page Setup from the File menu. Word displays the Page Setup dialog box.
  2. Make sure the Header/Footer tab is selected.
  3. Click on the Custom Footer button. Word displays the Footer dialog box. (See Figure 2.)
  4. Figure 2. The Footer dialog box.

  5. In each of the three parts of the dialog box, enter the information you want to appear at the left, center, and right of the footer.
  6. When you are through defining your footer, click on OK to close the Footer dialog box.
  7. Click on OK to close the Page Setup dialog box.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2694) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using Extend Mode

One of the most overlooked shortcut keys in Word has to be the extend key. Yet, learning how to use this simple key can ...

Discover More

Dynamic Hyperlinks in Excel

Hyperlinks to many types of Web sites rely on passing parameters in the URL. Knowing this, you can construct a dynamic ...

Discover More

Finding a Worksheet with a Specific Value in a Specific Cell

If you have a lot of worksheets in workbook, finding the exact one you want can be a bit tricky. This tip looks at ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (menu)

Creating a Header

When preparing your worksheet for printing, you may want to add a header that appears at the top of each page that you ...

Discover More

Header and Footer Formatting Codes

When creating headers and footers in an Excel worksheet, you can use special codes to add or format information. This tip ...

Discover More

Moving Part of a Footer Down a Line

Setting up a single footer line for your printouts is fairly easy. If you want to move part of the footer down a line so ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.