Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Leading Zeros in Page Numbers.
by Allen Wyatt
(last updated June 23, 2018)
Jackie asked if there was a way to include leading zeroes in the page numbers placed in a footer. She needs her page numbers to always be five characters long, with leading zeroes, as necessary, to fill out the length. Thus, page numbers would be 00001, 00002, etc.
Excel doesn't provide very good formatting for its page numbers. One solution (perhaps the most viable) is to print each page in your worksheet, one at a time, changing the page number as you go. This macro takes that approach:
Sub FormattedPageNums() Dim iPages As Integer Dim J As Integer Dim sFormat As String sFormat = "00000" ' Get count of pages in active sheet iPages = ExecuteExcel4Macro("Get.Document(50)") With ActiveSheet For J = 1 To iPages .PageSetup.CenterFooter = Format(J, sFormat) .PrintOut From:=J, To:=J Next J End With End Sub
The macro discovers how many pages are in the entire printout, and then steps through each page of that printout. Prior to printing each page, individually, the .CenterFooter property is set equal to a formatted string that represents the page number with leading zeros.
You can modify the macro, as desired, to place different information in the footer. You could also change the area of the footer that is changed by using .LeftFooter or .RightFooter instead of .CenterFooter.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3055) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Leading Zeros in Page Numbers.
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