Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Bogging Down with Calculated Items.
Torben wrote about a problem he was having with PivotTables in Excel. It seems that whenever he adds calculated items to the PivotTable, Excel takes a performance hit. If his dataset contains even a few thousand records, Excel even hangs.
PivotTables put a huge strain on Excel, as it slices, dices, and analyzes the data to create the table. The amount of strain experienced depends on many different factors, such as size of the dataset, the data in the PivotTable, etc. These factors can seemingly conspire against you, leaving you with a system that is sluggish at best.
There are ways, however, to change how Excel works with data to create the PivotTable. If you modify the settings that control this process, you may notice an improvement in Excel's responsiveness. There is no guarantee that these changes will cure all PivotTable problems, but they offer a good place to start. The changes you can make are covered in a Knowledge Base article, located here:
http://support.microsoft.com/kb/273583
Read through the article and try some of the suggestions—you never know; it could make your PivotTables easier and faster to work with. (Even though the article specifically says it is applicable to Excel 2000, the concepts it suggests can be easily used with other versions of Excel.)
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2619) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Bogging Down with Calculated Items.
Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!
PivotTables are great for digesting and analyzing huge amounts of data. But what if you want part of that data excluded, ...
Discover MorePivotTables are used to analyze huge amounts of data. The number of rows used in a PivotTable depends on the type of ...
Discover MoreWhen you update a PivotTable, Excel can take liberties with any formatting you previously applied to the PivotTable. ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2018 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: 
Comments