Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Formatting Text in Comment Boxes.

Formatting Text in Comment Boxes

Written by Allen Wyatt (last updated October 1, 2022)
This tip applies to Excel 97, 2000, 2002, and 2003


1

Adding comments to the various cells in a worksheet can be quite helpful, particularly when it comes to documenting the organization and content of your worksheet. As you start adding more and more information as comments, you may wonder if there is a way to easily format the information in a comment box.

Text in a comment box can be formatted in much the same way as you format text in a text box: select the text, then choose one of the formatting options available from the Formatting toolbar or through the menus. You can easily change typefaces, font sizes, and character attributes, as desired.

If you want to format your text so that various elements line up with each other, your formatting options are a bit more limited. One good approach is to make sure the text you want aligned is formatted using a monospace typeface (such as Courier or Courier New), and then insert spaces in your data to align information on different lines. (Inserting spaces to align text on multiple lines can be tedious, so you may want to actually align the text in a text editor, such as Notepad.)

If your data doesn't have many columns in it, you can also align text by using Ctrl+Tab between columns. This doesn't actually add the tab character to your data; instead it inserts four of five spaces into the text, thereby helping to align data between rows. The number of spaces added is whatever is necessary to move the insertion point right by some multiple of eight characters. (The "column spacing" cannot be changed in Excel.) You can easily notice, if you are using a monospace font, how this lines up the columns in your text.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2563) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Formatting Text in Comment Boxes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Maintaining Formatting when Inserting Documents

Word allows you to easily insert the contents of one document into another. Doing so, however, may result in unintended ...

Discover More

Inserting the Current Time with Seconds

If you need to insert the current time, with seconds, then you'll need the macro discussed in this tip. It's easy to use ...

Discover More

Underlining Section References Automatically

If you have a document that has some sort of keyword within it (such as "Section") you may want to automatically format ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (menu)

Printing Comments

Comments can be a boon when you want to annotate your worksheets. If you want, you can instruct Excel to print the ...

Discover More

Moving Comment Background Pictures to Cells

When formatting comments, you can use a graphic as a background for the comment box. If you later want to move this ...

Discover More

Inserting Workbook Comments Into a Cell

One of the pieces of information that Excel can maintain relative to a workbook is a set of comments of your choice. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 7?

2022-10-03 08:58:20

Sharon

Clever tip - Thanks Allen!


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.