Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Managing Comments.

Managing Comments

by Allen Wyatt
(last updated April 21, 2015)

1

Besides simply adding and viewing comments one at a time, Excel includes some tools that allow you to easily manage your comments. The tools used to manage comments are found on the Reviewing toolbar. If you have quite a few comments in your worksheet, these tools can be a great help.

You can display the Reviewing toolbar by choosing Comments from the View menu or by choosing Toolbars from the View menu and then choose Reviewing from the list of available toolbars.

The buttons on the Reviewing toolbar make it very easy to work with the comments. For instance, you can add a comment to a cell by clicking your mouse on the New Comment tool.

Perhaps the most helpful tools are the Previous Comment and Next Comment tools. These allow you to work strictly with comments and jump from one to the other. As you click your mouse on one of these tools, Excel highlights a comment. The New Comment tool changes to Edit Comment, and you can use the Hide Comment tool to dismiss the comment and the Delete Comment tool to permanently remove it.

When you are done working with comments, you will want to click on the Hide All Comments tool and then close the Reviewing toolbar.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2242) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Managing Comments.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Protecting Hidden Text

Formatting some of your text as hidden can be a great help when you need to keep some things from being viewed or printed. ...

Discover More

Cell Address of a Maximum Value

Finding the maximum value in a range of cells is easy; finding the address of the cell containing that value is a different ...

Discover More

Underlining Tabs In Numbered Lists

When Word creates an automatically numbered list, it removes some of your formatting flexibility. One thing you can't seem to ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (menu)

Anchoring Comment Boxes in Desired Locations

Want your comment boxes to appear someplace other than the right side of a cell? You may be out of luck, and here's why.

Discover More

Editing Comments

Comments can be very helpful in a worksheet. After they are added, you may want to change what they contain. Here's how to ...

Discover More

Formatting Text in Comment Boxes

Want to make your worksheet comments appear a certain way? It's easy to do using techniques you already are familiar with.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 2?

2012-07-31 12:12:40

Bill Daniel

My comment boxes suddenly started appearing on the left side of the cell. Why, and how do I get them back to the right side?


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.