Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Managing Comments.

Managing Comments

by Allen Wyatt
(last updated August 17, 2019)

Besides simply adding and viewing comments one at a time, Excel includes some tools that allow you to easily manage your comments. The tools used to manage comments are found on the Reviewing toolbar. If you have quite a few comments in your worksheet, these tools can be a great help.

You can display the Reviewing toolbar by choosing Comments from the View menu or by choosing Toolbars from the View menu and then choose Reviewing from the list of available toolbars.

The buttons on the Reviewing toolbar make it very easy to work with the comments. For instance, you can add a comment to a cell by clicking your mouse on the New Comment tool.

Perhaps the most helpful tools are the Previous Comment and Next Comment tools. These allow you to work strictly with comments and jump from one to the other. As you click your mouse on one of these tools, Excel highlights a comment. The New Comment tool changes to Edit Comment, and you can use the Hide Comment tool to dismiss the comment and the Delete Comment tool to permanently remove it.

When you are done working with comments, you will want to click on the Hide All Comments tool and then close the Reviewing toolbar.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2242) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Managing Comments.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Workbook not Saving

Having trouble saving a workbook? It could have to do with the age, size, and complexity of that workbook. This tip ...

Discover More

Deleting Commented Text

Word allows you to add comments to your document to aid in the development of the document. At some point you may want to ...

Discover More

Accurate Font Sizes

Need to use some bizarre font size in your worksheet? Not a problem, provided it is a full or half point size.

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (menu)

Editing a Comment Close to Its Cell

Have you ever chosen to edit a comment, only to find that the comment is quite a ways from the cell with which it is ...

Discover More

Linking Comments to Multiple Cells

In Excel, single comments are associated with single cells. If you want to have a comment be linked to multiple cells, ...

Discover More

Editing Comments

Comments can be very helpful in a worksheet. After they are added, you may want to change what they contain. Here's how ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one less than 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.