Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Managing Comments.

Managing Comments

by Allen Wyatt
(last updated April 21, 2015)

1

Besides simply adding and viewing comments one at a time, Excel includes some tools that allow you to easily manage your comments. The tools used to manage comments are found on the Reviewing toolbar. If you have quite a few comments in your worksheet, these tools can be a great help.

You can display the Reviewing toolbar by choosing Comments from the View menu or by choosing Toolbars from the View menu and then choose Reviewing from the list of available toolbars.

The buttons on the Reviewing toolbar make it very easy to work with the comments. For instance, you can add a comment to a cell by clicking your mouse on the New Comment tool.

Perhaps the most helpful tools are the Previous Comment and Next Comment tools. These allow you to work strictly with comments and jump from one to the other. As you click your mouse on one of these tools, Excel highlights a comment. The New Comment tool changes to Edit Comment, and you can use the Hide Comment tool to dismiss the comment and the Delete Comment tool to permanently remove it.

When you are done working with comments, you will want to click on the Hide All Comments tool and then close the Reviewing toolbar.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2242) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Managing Comments.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Shapes in Microsoft Graph

Microsoft Graph allows you to define the shapes you use to represent data series. Here's how to do it.

Discover More

Creating a Directory in a Macro

One of the things you can do with macros is to work with disk files. As you do so, you may have a need to create a new ...

Discover More

Understanding the Lock Screen

Start up your Windows 8 system, and chances are good that you'll see the Lock Screen almost immediately. Since this is the ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

MORE EXCELTIPS (MENU)

Moving Comment Background Pictures to Cells

When formatting comments, you can use a graphic as a background for the comment box. If you later want to move this graphic ...

Discover More

Printing Comments

Comments can be a boon when you want to annotate your worksheets. If you want, you can instruct Excel to print the comments ...

Discover More

Static Sizes for Comment Boxes

Adding comments to your worksheet can be helpful in documenting what the worksheet contains. If you want to make sure that ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 2?

2012-07-31 12:12:40

Bill Daniel

My comment boxes suddenly started appearing on the left side of the cell. Why, and how do I get them back to the right side?


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share