Inserting Multiple Drawing Objects

Written by Allen Wyatt (last updated July 11, 2020)
This tip applies to Excel 97, 2000, 2002, and 2003

There may be times when you want to insert multiple drawing objects (such as squares, rectangles, ovals, or circles) in your worksheet. Rather than click on the drawing tools on the Drawing toolbar before creating each object, Excel provides a nifty shortcut. All you need to do is double-click on the drawing tool you want to use. For instance, you can double-click on the Rectangle tool if you want to draw rectangles or squares. Excel "locks" the tool into place, and you can create as many of the objects as you desire. When you are done creating them, click on the tool again or press the Esc key to return the mouse pointer to normal.

You can apply the same concept to creating AutoShapes, but the process is just a bit longer. Follow these steps:

  1. Click on the AutoShapes tool on the Drawing toolbar. Excel presents a listing of AutoShape categories.
  2. Click on the category you want to use. Excel displays a wide array of AutoShapes you can use.
  3. Notice that at the top of the AutoShapes menu there is a small horizontal bar. Click on this bar and drag it to some other location on your screen. When you release the mouse button, the AutoShapes menu appears on its own, floating on your desktop.
  4. Double-click on any item on the menu. It remains selected.
  5. Create any number of that AutoShape in your worksheet.
  6. Press Esc or click on the AutoShape again (in the floating menu) to return the mouse pointer to normal.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2356) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding Views

Need to display your worksheet in different ways? A quick way to do this is to create views, as described in this tip.

Discover More

Jumping to the End of a Word

Using shortcut keys to navigate through your document is really handy. One navigation shortcut that Word doesn't provide ...

Discover More

Understanding Precedence

Formulas created in a macro have a specific order in which operations are performed. This is known as precedence, as ...

Discover More

Dive Deep into Macros! Make Excel do things you thought were impossible, discover techniques you won't find anywhere else, and create powerful automated reports. Bill Jelen and Tracy Syrstad help you instantly visualize information to make it actionable. You’ll find step-by-step instructions, real-world case studies, and 50 workbooks packed with examples and solutions. Check out Microsoft Excel 2019 VBA and Macros today!

More ExcelTips (menu)

Inserting from a Camera or Scanner

One of the ways you can insert graphics into a worksheet is by grabbing them from a digital camera or a scanner. This tip ...

Discover More

Displaying Images based on a Result

Got some images that you want to appear in a worksheet based on the result displayed in a cell? Figuring out how to ...

Discover More

Positioning Graphics Evenly

If you need to arrange a group of graphics so that they are evenly distributed between a starting point and an ending ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven more than 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2025 Sharon Parq Associates, Inc.