Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Adding Data Labels to Your Chart.

Adding Data Labels to Your Chart

Written by Allen Wyatt (last updated November 16, 2019)
This tip applies to Excel 97, 2000, 2002, and 2003

Data labels are used to indicate what the main part of the chart represents. Depending on the type of chart you are creating, data labels can mean quite a bit. For instance, if you are formatting a pie chart, the data can be more difficult to understand if you don't include data labels.

To add data labels, follow these steps:

  1. Activate the chart by clicking on it, if necessary.
  2. Choose Chart Options from the Chart menu. Excel displays the Chart Options dialog box.
  3. Make sure the Data Labels tab is selected. (See Figure 1.) The left side of the dialog box shows the different types of data labels you can choose. (The available types will vary, depending on the type of chart you are using.)

    4. Figure 1. The Data Labels tab of the Chart Options dialog box.

  4. There are five different basic types of data labels from which you can choose. Each of them represents a different combination of using the data value, a percentage, or a label as the actual data label. Select the option that best reflects what you want to do. As you make choices, notice that the preview chart is updated according to your selections.
  5. Click on OK. Your chart is updated as you directed.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2840) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Adding Data Labels to Your Chart.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Editing a Toolbar Button Image

You already know that Word allows you to customize the tools on your toolbars. You may not have known that it also allows ...

Discover More

Adjusting Formulas when Pasting

The Paste Special feature in Excel can be used to uniformly adjust values and formulas. This tip shows how powerful this ...

Discover More

Wrapping Text around a Graphic in a Text Box

Word allows you to wrap text around a graphic or around a text box, but it won't allow you to wrap text in a text box ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (menu)

Capturing a Screen

A picture is worth a thousand words, but getting the picture—particularly a screen shot—into a workbook may ...

Discover More

Sizing Text Boxes and Cells the Same

Adding a text box to a worksheet is easy. Making sure that text box is the exact size of a cell in the worksheet may not ...

Discover More

Drawing Lines

Excel doesn't limit you to only numbers and text in your worksheets. You can also add different types of shapes. Here's ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2025 Sharon Parq Associates, Inc.