Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Setting Vertical Alignment.

Setting Vertical Alignment

Written by Allen Wyatt (last updated February 10, 2022)
This tip applies to Excel 97, 2000, 2002, and 2003

Excel provides several different ways you can align information from top to bottom (vertically) within a cell. You set the alignment by first selecting the cells you want to format and then displaying the Alignment tab of the Format Cells dialog box. (See Figure 1.) (To display the dialog box, choose Cells from the Format menu.)

Figure 1. The Alignment tab of the Format Cells dialog box.

On the Alignment tab, use the Vertical drop-down list to make your selection. There are four different alignment options available in Excel 97 and Excel 2000, and five in later versions of Excel:

  • Top. The information in the cell is situated such that the top line of text appears at the top of the cell.
  • Center. Information is centered half-way between the top and bottom borders of the cell.
  • Bottom. This is the default vertical alignment. Information is aligned at the bottom of the cell.
  • Justify. Text is spread evenly throughout the cell. The information within the cell is wrapped within the column (if necessary), and the row height is adjusted so that all lines fit within the cell and so all information reaches both the top and bottom borders of the cell. Column width is not affected at all.
  • Distributed. This option is available in Excel 2002 or later versions. When selected, text is spread evenly between the top of the cell and the bottom. Effectively, blank space is placed between each line so that the complete cell is filled.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2124) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Setting Vertical Alignment.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using Crop Marks with a PostScript Printer

Want to add crop marks to a printout? It's easy to do, provided you are using a PostScript printer.

Discover More

Adding a File Path and Filename

If you need to stuff the current workbook's filename and path into a cell or a header or footer, you'll appreciate the ...

Discover More

Finding Missing Spaces before Numbers

If you want to insert a space between letters and digits in your document, you have a couple of tasks to perform. First, ...

Discover More

Dive Deep into Macros! Make Excel do things you thought were impossible, discover techniques you won't find anywhere else, and create powerful automated reports. Bill Jelen and Tracy Syrstad help you instantly visualize information to make it actionable. You’ll find step-by-step instructions, real-world case studies, and 50 workbooks packed with examples and solutions. Check out Microsoft Excel 2019 VBA and Macros today!

More ExcelTips (menu)

Changing Fonts in Multiple Workbooks

If you need to change fonts used in a lot of different workbooks, the task can be daunting, if you need to do it ...

Discover More

Understanding Monospace Fonts

Information in a worksheet needs to be displayed using fonts. If you understand the two different types of fonts ...

Discover More

Formatted Dates Appear Differently on Different Systems

When you format a date in a specific manner, you may be surprised to see that the format changes when you open the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven less than 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2025 Sharon Parq Associates, Inc.