Copying Formatting

by Allen Wyatt
(last updated January 5, 2016)

Often it is beneficial to copy formatting from one place in your spreadsheet to another. Excel provides a shortcut for doing this:

  1. Select the cell that contains the formatting you want to copy.
  2. Click once on the Format Painter tool on the toolbar. (This tool has a small paintbrush on it.)
  3. Select the cell or range of cells that you want to have the same formatting as the cell you selected in step 1.

If you want to copy formatting to more than one location, then you can double-click on the Format Painter tool in step 2. When you are done copying, simply press Esc to indicate you are done.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (1928) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Opening a Workbook to a Specific Worksheet

When you open a workbook, Excel displays the worksheet that was visible when the workbook was last saved. You may want, ...

Discover More

Colors in an IF Function

You can use the IF worksheet function to test for a number of different conditions or values. You can't use it to check ...

Discover More

Determining a Worksheet's Number

When you add a new worksheet to a workbook, it receives a meaningful name such as "Sheet4" or "Sheet17." If you want to ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

Notation for Thousands and Millions

When working with very large numbers in a worksheet, you may want the numbers to appear in a shortened notation, with an ...

Discover More

Preventing Changes to Formatting and Page Size

When you create workbooks for others to use, you might want to make sure that they can't change the formatting and paper ...

Discover More

Merge and Center Not Available

What are you to do if you are trying to format a worksheet, only to find out that one of the tools you need is not ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.