Copying Formatting

by Allen Wyatt
(last updated January 5, 2016)

Often it is beneficial to copy formatting from one place in your spreadsheet to another. Excel provides a shortcut for doing this:

  1. Select the cell that contains the formatting you want to copy.
  2. Click once on the Format Painter tool on the toolbar. (This tool has a small paintbrush on it.)
  3. Select the cell or range of cells that you want to have the same formatting as the cell you selected in step 1.

If you want to copy formatting to more than one location, then you can double-click on the Format Painter tool in step 2. When you are done copying, simply press Esc to indicate you are done.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (1928) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Weighted Averages in a PivotTable

PivotTables are used to boil down huge data sets into something you can more easily understand. They are very good simple ...

Discover More

Adding Many No-Width Optional Breaks

One of the special characters you can add in a document is the no-width optional break. Although originally designed for ...

Discover More

Generating Unique, Sequential Names

Do you need to create a number of words or phrases where you only alter a few letters in each one? If the alterations ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (menu)

Changing Character Spacing

Excel allows you to adjust spacing between cell walls and the contents of those cells. It does not, however, allow you to ...

Discover More

Too Many Cell Formats

The error message "too many cell formats" can be difficult to fix. This tip describes ways you can attempt to get rid of ...

Discover More

Superscripts in Custom Formats

When you create custom formats for your data, Excel provides quite a few ways you can make that data look just as you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.