by Allen Wyatt
(last updated February 2, 2013)
Leonid asked if there was a way to set a background color for the header or footer of a page. The simple answer is that there isn't such a capability in Excel. There are a couple of ways around the issue, however. For instance, if you are using Excel 2002 or Excel 2003 you can add a graphic to a header or footer. With the right graphic, you can make it appear that the header and footer contain color when, in fact, it is the graphic that contains the color.
Another option is to make "fake" headers and footers. If all you want to do is have a different color header, then you can use the first couple of rows of the worksheet as your header. These rows you could format as desired, including setting the color of the rows. You could then instruct Excel to repeat those rows at the top of every page of the printout (us the Page Setup dialog box for this).
Repeating rows for the footer area becomes more problematic, as Excel doesn't include a feature that allows you to repeat rows at the bottom of each page. Creating a macro to add rows for the header and footer is possible, but it does result in a change to your worksheet—rows need to be added for the fake headers and footers.
As an example, consider the following macro. It assumes that you want one-inch borders on the left and right of the printout, and that you want to print only 46 rows per page. It sets the margins and then steps through the worksheet, adding the fake header and footer rows, as necessary. (Because the macro adjusts the design of the worksheet, make sure you save your worksheet before running the macro.)
Sub FakeHeaderFooter() Dim LHeader As String Dim CHeader As String Dim LFooter As String Dim CFooter As String Dim CBottom As Integer Dim CRow As Integer Dim PageSize As Integer LHeader = "Top Left" CHeader = "Top Center" LFooter = "Bottom Left" CFooter = "Bottom Center" PageSize = 46 With ActiveSheet.PageSetup .PrintTitleRows = "" .PrintTitleColumns = "" .PrintArea = "" .LeftHeader = "" .CenterHeader = "" .RightHeader = "" .LeftFooter = "" .CenterFooter = "" .RightFooter = "" .LeftMargin = Application.InchesToPoints(1) .RightMargin = Application.InchesToPoints(1) .TopMargin = Application.InchesToPoints(0) .BottomMargin = Application.InchesToPoints(0) .HeaderMargin = Application.InchesToPoints(0) .FooterMargin = Application.InchesToPoints(0) .PrintHeadings = False .Orientation = xlPortrait End With CBottom = Range("A16000").End(xlUp).Row CRow = 1 Do Until CRow > CBottom If CRow Mod PageSize = 1 Then Rows(CRow).Select Selection.Insert Shift:=xlDown Selection.Insert Shift:=xlDown CBottom = CBottom + 2 Cells(CRow, 1).Value = LHeader Cells(CRow, 4).Value = CHeader Range(Cells(CRow, 1), _ Cells(CRow, 8)).Interior.ColorIndex = 34 Range(Cells(CRow + 1, 1), _ Cells(CRow + 1, 8)).Interior.ColorIndex = xlNone CRow = CRow + 2 ElseIf CRow Mod PageSize = PageSize - 1 Then Rows(CRow).Select Selection.Insert Shift:=xlDown Selection.Insert Shift:=xlDown CBottom = CBottom + 2 Cells(CRow + 1, 1).Value = LFooter Cells(CRow + 1, 4).Value = CFooter Range(Cells(CRow + 1, 1), _ Cells(CRow + 1, 8)).Interior.ColorIndex = 34 CRow = CRow + 2 Else CRow = CRow + 1 End If Loop LastPageNumber = PageNumber + 1 LastRow = LastPageNumber * PageSize If CBottom <> LastRow Then Range(Cells(LastRow, 1), _ Cells(LastRow, 8)).Interior.ColorIndex = 34 Cells(LastRow, 1).Value = LFooter Cells(LastRow, 4).Value = CFooter End If CBottom = Range("A16000").End(xlUp).Row CRow = 2 Do Until CRow > CBottom If CRow Mod PageSize = 1 Then Cells(CRow, 1).PageBreak = xlManual End If CRow = CRow + 1 Loop End Sub
To change the number of lines per page, just change the value assigned to the PageSize variable. You can also change what appears in the "header" and "footer" area by changing what is assigned to the LHeader, CHeader, LFooter, and CFooter variables.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3056) applies to Microsoft Excel 97, 2000, 2002, and 2003.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
Want to print different headers or footers on different parts of your worksheet? Excel has no inherent way to do this, but a ...Discover More
Setting up a single footer line for your printouts is fairly easy. If you want to move part of the footer down a line so that ...Discover More
Today's date is easy to add to a header, but what if you want to add a date that is adjusted in some manner? Adding ...Discover More
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.