Formatting Raw Data

by Allen Wyatt
(last updated November 22, 2014)

2

It is not unusual for Excel to be used for common data in a business environment. For instance, it may be used for weekly reports or something similar, where similar data is presented in the same format time after time.

A problem may arise, however, when the data is generated by someone else, but you are charged with formatting it for final presentation. If you find yourself in this situation, you may be doing the same formatting chores over and over again each week.

To solve this situation and apply formatting very quickly to your new (but unformatted) data, follow these steps:

  1. Open up a worksheet that contains your unformatted data.
  2. Open up a worksheet that contains the formatted data from a previous week.
  3. Select all the cells in the formatted worksheet by clicking on the block where the header row and column meet. (Just to the left of the A and just above the 1.)
  4. Click on the Format Painter tool.
  5. Switch to the unformatted worksheet.
  6. Click in cell A1.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (1971) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four more than 2?

2019-09-13 01:30:46

Eugene E Ferris

I am in the process of automating the production of a members phone book from an internal database in our website. VizcayaPalmAire.com
I can select the desired data fields and export them in .csv format with headers. Good so far... My problem is the telephone numbers have been entered by many individuals with no forced "punctuation" format. I have
954-123-4567 (desired format)
954.123.4567
(954) 123-4567 and other variations Mostly these three.

I have seen a proposed solution with nested =substitute() commands to strip out punctuation and yield 9541234567 but it did not work for me.

Is there a better way to deal with hundreds of rows of data one or more columns at a time??

Thanks for your help.


2018-10-13 05:51:31

Susan

Hi
It would be great to have pics or diagrams e.g. when A and 1 meet for the idiots like me. But thanks so much for this. I've been aware of format painter but had difficulties and gave up. My biggest problem is job application forms - transcribing my cv info or even from an existing word or off for another job I've applied for. I have to cut and paste each item and it's sub categories and dates rec e.g. employment history with list of places dates rec in separate rows and cells - is there ANY way of getting around this? I would be SO grateful. Many thanks


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