Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Pop-Up Comments for Graphics.

Pop-Up Comments for Graphics

by Allen Wyatt
(last updated June 23, 2018)

Shane knows how to add comments to cells so that when you hover the mouse over the cell you can see the comment. He would like to do the same thing with graphics—have a comment or pop-up box appear when a person hovers the mouse over a graphic placed in a worksheet. While Shane could adjust cell size to match the graphic and then attach the comment to the cell, the size of the graphics he is using really don't make that practical. He wonders if there is a way to have pop-up comments appear when someone moves the mouse over a graphic in a worksheet.

There is no way to do this using the Comments feature of Excel, but there are some workarounds. The first involves using hyperlinks. Just follow these steps:

  1. Insert the graphic in your worksheet and size as desired.
  2. Select the graphic (click on it once).
  3. Press Ctrl+K. Excel displays the Insert Hyperlink dialog box. (See Figure 1.)
  4. Figure 1. The Insert Hyperlink dialog box.

  5. Click the Place In This Document button.
  6. If desired, in the Type the Cell Reference box, enter the address of a cell close to or behind your graphic.
  7. Click the ScreenTip button. Excel displays the Set Hyperlink ScreenTip dialog box. (See Figure 2.)
  8. Figure 2. The Set Hyperlink ScreenTip dialog box.

  9. Enter the text you want displayed.
  10. Click on OK to dismiss the Hyperlink ScreenTip dialog box.
  11. Click on the OK button to dismiss the Insert Hyperlink dialog box.

The result is that when someone hovers the mouse pointer over the graphic, a small note appears—usually below the graphic—that contains the ScreenTip text. It isn't quite as noticeable as a regular Excel Comment, but it does provide a little assistance.

If you want something a bit harder to miss, then a macro might be helpful. There are a number of different ways you could approach a macro-based solution, but perhaps the easiest is to simply create a macro such as the following:

Sub MyMacro()
    MsgBox "This is my comment"
End Sub

Back in your worksheet, right-click on the graphic and choose Assign Macro from the resulting Context menu. Excel shows you a list of all the macros available to you; you should pick the short one you just created (in the example above it is "MyMacro").

Now, when you click on the graphic, you see a message box that contains whatever text you specified in your macro. It isn't quite as automatic as only requiring the person to scroll over the graphic, but it does provide a handy way to convey a lot of information to the user.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11396) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Pop-Up Comments for Graphics.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Printing Multiple Selections

Need to print several portions of a worksheet all on a single piece of paper? Here's an easy way you can get what you ...

Discover More

Changing Default Tab Stops

If you don't explicitly set tab stops in a paragraph, Word relies upon a default tab stop distance. You can adjust that ...

Discover More

Conditional Processing During a Mail Merge

The Mail Merge capabilities built into Word can appear limited at first glance. One thing that is often overlooked (and ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

Changing Line Color in a Drawing Object

Don't like the color of the lines that Excel chose for your drawing object? It's easy to choose your own colors, as ...

Discover More

Pasting a Graphic to Multiple Worksheets

Do you need to add a logo or other graphic to a bunch of worksheets? Here are a couple of short macros that can make ...

Discover More

Inserting Video into Worksheets

You can add all sorts of objects to your workbooks, including video clips. Here's the pros and cons (along with the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.