Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Locking the Print Area.
by Allen Wyatt
(last updated July 7, 2016)
Karolyne shares workbooks with other people. Once in a while those people will, without knowing it, make changes to a worksheet that results in many, many pages being printed. Karolyne is looking for a way to set a print area in such a way that it is "locked" and could not be changed or removed.
There are a couple of things you can try. First, you can set your print area and then apply worksheet protection that allows only some of the cells in the worksheet to be selected. This will preclude those strange changes that result in huge printouts. It won't, however, stop someone from changing the print area so it includes only those unprotected cells.
The only way to "protect" the print area is to use a macro that will force the desired print area. One natural place to enforce this is just before printing. The following event handler (added to the ThisWorkbook module) will change the print area for worksheet Sheet1 to the range A1:C25:
Private Sub Workbook_BeforePrint(Cancel As Boolean) Worksheets("Sheet1").PageSetup.PrintArea = "A1:C25" End Sub
This approach will only work, obviously, if the user enables macros when the workbook is opened. You can change the specified sheet name and range as desired.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3847) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Locking the Print Area.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
Print areas are a great way to define what, exactly, you want to print from a worksheet. When you copy worksheets, the ...Discover More
Got just a small amount of worksheet data to print out? It might look better on the printed page if you center it. Excel ...Discover More
Ever printed out a worksheet only to find that you have text only at the left side of each page? You can use more of each ...Discover More
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.