Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Filtering for Comments.
by Allen Wyatt
(last updated October 8, 2014)
Robert has a worksheet that has comments included in various places. He wonders if it is possible to filter the rows in a data table so that only those rows that include comments in a particular column will be displayed.
The filtering capabilities of Excel don't provide a way that you can automatically check for the presence of comments, but there are a couple of ways you can approach a solution. One possible solution is to follow these general steps:
If you prefer, you can create a user-defined function that will let you know if a particular cell has a comment associated with it. The following is a simple way to make such a determination:
Function CellHasComment(c As Range) Application.Volatile True CellHasComment = Not c.Comment Is Nothing End Function
Now you can use a formula such as the following within a worksheet:
When the formula is executed, it returns either True or False, depending on whether cell B2 has a comment or not. You can then use Excel's filtering capabilities to display only those rows that have a True returned by the formula.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3508) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Filtering for Comments.
Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!
Filter a large worksheet, and Excel will helpfully recalculate every time you apply a different filter. This can get ...Discover More
The filtering tools provided in Excel make it easy to filter a data list so that only certain rows are displayed. What if you ...Discover More
Some types of data may have certain fields that contain partially identical information. In such cases you may want to delete ...Discover More
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.