**Please Note: **
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), *this tip may not work for you*. For a version of this tip written specifically for later versions of Excel, click here: Counting Filtered Rows.

John has applied a filter to the contents of one of his worksheets. He wants to determine the count of rows visible in the filtered data, but when he tries to count them using the COUNT function, Excel returns the overall number of rows, including those not displayed in the filtered list.

This is actually normal behavior—the COUNT function returns all the rows in a range, whether they are visible or not. If you want to determine the number of rows that meet the criteria of your filter, there are a variety of techniques you can use.

If you don't need to get your count in a cell, then you can simply rely upon Excel to inform you of the count. When you apply a filter, the Excel status bar contains a count of how many rows are displayed by the filter. This count disappears as soon as you start editing other information in your worksheet, but it will reappear if you reapply the filter.

You could also select all the visible cells in a particular column and just look in the "totals" area of the status bar. By default Excel displays the sum of whatever cells you've selected, but you can right-click on this sum and instead instruct Excel to display a count of the selected cells.

If you want to use a formula to determine the row count, you could use the COUNTIF function. All you would need to do is make sure that the criteria specified in the function is the same criteria that you used in your filter. The drawback to this, of course, is that if you change your filter criteria you will also need to change the COUNTIF criteria to get an accurate count.

You can also use the SUBTOTAL function to determine the count of rows. For instance, if your filtered information was in A2:A500, you could use this formula to display a count of the rows displayed by the filter:

=SUBTOTAL(2,A2:A500)

The first parameter, 2, indicates that you want Excel to use the COUNT function to determine the formula result. If you change this parameter to 3 then SUBTOTAL will use COUNTA instead. Either way, SUBTOTAL only counts those rows displayed by the filter.

*ExcelTips* is your source for cost-effective Microsoft Excel training.
This tip (3831) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: **Counting Filtered Rows**.

**Create Custom Apps with VBA!** Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out *Mastering VBA for Office 2013* today!

Filter a large worksheet, and Excel will helpfully recalculate every time you apply a different filter. This can get ...

Discover MoreSome types of data may have certain fields that contain partially identical information. In such cases you may want to delete ...

Discover MoreThe filtering tools provided in Excel make it easy to filter a data list so that only certain rows are displayed. What if you ...

Discover More**FREE SERVICE:** Get tips like this every week in *ExcelTips,* a free productivity newsletter. Enter your address and click "Subscribe."

2017-01-20 12:59:11

ROSALINDA

how can I insert a row counter for a filtered list?

2016-12-12 10:03:14

Hisham

1st, condition "high" in specific column.

2nd, condition "N"in another column.

but the data is filtered so i can no use the function hereunder

=countifs(K1:K150,"high",H1:H150,"N")

2016-02-15 11:35:57

Sharon

Selection.FormatConditions.Add Type:=xlExpression, Formula1:= _

"=LEN(TRIM(A3))=0"

Selection.FormatConditions(Selection.FormatConditions.Count).SetFirstPriority

With Selection.FormatConditions(1).Interior

.Pattern = xlGray8

.PatternColorIndex = xlAutomatic

.ColorIndex = xlAutomatic

End With

Selection.FormatConditions(1).StopIfTrue = False

ActiveSheet.Range("$A$3:$W$26").AutoFilter Field:=7, Criteria1:= _

"John Doe"

Dim mycount As Long

mycount = Application.WorksheetFunction.CountBlank(IFActiveSheet.Range($A$3:$W$26)

MsgBox mycount

However by using the above I am getting the total count of blank cells without the filter.

How can I change it in the code above

2016-02-09 07:45:30

Michael (Micky) Avidan

Try:

=SUMPRODUCT(SUBTOTAL(3,OFFSET(I1:I1369,ROW($1:$1369)-MIN(ROW($1:$1369)),,1)),N(I1:I1369=1))

--------------------------

Michael (Micky) Avidan

“Microsoft® Answers" - Wiki author & Forums Moderator

“Microsoft®” MVP – Excel (2009-2016)

ISRAEL

2016-02-08 19:39:01

Rosane Lucero

But what formula to I use to count visible cells with specific criteria.

Example of first statement:

=SUBTOTAL(103,A1:A1369)

Example of second statement:

=COUNTIF(I3:I1369,"1")

The second example statement is the one that I really need because the specific criteria needs to be counted; then when re-filtered the amount changes automatically as does in the first example statement.

I need to somehow combine these two formulas. Please help.

2016-02-01 06:18:44

Jason

For example "=SUBTOTAL(3,D4:D1648)" in a cell always gives me an indication of the number of filtered rows found.

2016-01-12 04:40:32

shankar

=COUNTIF(G7:G8000,">245.00") - COUNTIF(G7:G8000,">249.99")

i just want to know is it possibel to apply this formula while filtering data.

regards,

shankar.

2015-11-06 08:01:10

Paul

Using tables (Excel 2010):

=SUBTOTAL(3, Tablename[columnname])

Works perfectly.

2015-09-11 23:23:43

This one is what I made:

=SUMPRODUCT(SUBTOTAL(103,OFFSET(B15,ROW(B15:B723)-ROW(B15),0)),(B15:B723="x")+0)

2015-09-11 23:19:37

I have a column with a data and manual filter on that column. I need calcolate count how many "x" in that column but also if I filtering that column it will calculated only quantity "x" in visible row.

I made that formula

=SUMPRODUCT(SUBTOTAL(103,OFFSET(B15,ROW(B15:B723)-ROW(B15),0)),(B15:B723="9")+0)

but it show only "0" every time. Please help me.

2015-08-13 10:29:17

Mark

The Subtotals idea worked great for what i wanted to achieve, thanks.

2015-05-22 14:41:00

Angel

"If you don't need to get your count in a cell..." what if I DO need to get my count in each cell?

2015-05-21 04:31:37

Saroj

Saved my day. Thanks.

2015-03-30 18:52:31

lee

Regards,

Lee

2015-03-18 08:15:42

NDS

2015-02-12 06:27:51

Mohamed Faramawy

it works very good.

# Column C has data with filter

#in any blank cell I wrote :

=SUBTOTAL(3;C:C)-1

# I minused 1 because of headers are included in subtotal...

2014-12-23 15:20:37

Muhammad Nadeem

how i cant count, sum many sheets cell in same one product value (one MS Excel file) in only on time.

2014-08-21 17:21:05

Courtney Horrid

This doesn't work. I keep getting zero can someone explain this in a way that gets results.

2013-08-14 15:27:00

As you say =SUBTOTAL(2,T29,T695857) results in 0 (first parameter 2 being Count) - the Count function only 'counts' numbers in a range - you say the list is text.

=SUBTOTAL(3,T29,T695857)(first parameter 3 being CountA) should result in 2 as it 'counts' non-empty cells in a range regardless of number, text or formula.

2013-08-13 07:26:04

Paul Natolie

This is a text list also tried =SUBTOTAL(3,T29,T695857)

What am I doing wrong.

2013-01-20 09:26:32

Then conditionally format another cell (A1) by formula (=C1<B1) to show if a filter exists anywhere in the worksheet.

This ACTUALLY WORKS!!

2013-01-19 10:23:38

Marie

Instead of using the actual starting and end cells in the above formula, example A1:A500, just use A:A. Of course, you can't put your subtotal formula anywhere IN column A, or you'd be creating a circular reference.

Keep in mind also, that the value returned by the A:A range is based on everything VISIBLE after a filter is applied, so it doesn't matter how many filters you activate, the number will change as you narrow down your data.

2012-10-23 06:03:18

Barry Fitzpatrick

(includes hidden values).....(ignores hidden values)

...1................................101...................AVERAGE

...2................................102...................COUNT

...3................................103...................COUNTA

...4................................104...................MAX

...5................................105...................MIN

...6................................106...................PRODUCT

...7................................107...................STDEV

...8................................108...................STDEVP

...9................................109...................SUM

..10................................110...................VAR

..11................................111...................VARP

2012-10-23 05:58:48

Barry Fitzpatrick

The table below shows the values and corresponding functions for the first parameter of the SUBTOTAL function

Function_num Function_num Function

(includes hidden values) (ignores hidden values)

1 101 AVERAGE

2 102 COUNT

3 103 COUNTA

4 104 MAX

5 105 MIN

6 106 PRODUCT

7 107 STDEV

8 108 STDEVP

9 109 SUM

10 110 VAR

11 111 VARP

2012-10-22 12:24:27

Patrick

Got a version of Excel that uses the
menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)?
**This site is for you!** If you
use a later version of Excel, visit
our *ExcelTips* site focusing on the ribbon interface.

**FREE SERVICE:** Get tips like this every week in *ExcelTips,* a free productivity newsletter. Enter your address and click "Subscribe."

Copyright © 2017 Sharon Parq Associates, Inc.

## Comments