Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Pasting a Comment into Your Worksheet.

Pasting a Comment into Your Worksheet

by Allen Wyatt
(last updated December 24, 2016)

Excel allows you to add comments to individual cells in a worksheet. I often use comments to included explanatory concepts, or to store alternative information to what is in the worksheet. There have often been times when I've wanted to copy something from a comment and place it into a cell on the worksheet. These steps are helpful in this regard:

  1. Right-click the cell whose comment you want to copy and paste into a cell. You'll see a Context menu for the cell.
  2. Choose Edit Comment from the Context menu. Excel displays the comment, with the insertion point in the comment balloon.
  3. Select the text in the comment that you want to paste into a cell. Make sure you do not select the author text at the beginning of the comment or the paragraph mark at the end.
  4. Use Ctrl+X to cut the text or Ctrl+C to copy the text to the Clipboard.
  5. Select the cell into which you want to paste the comment.
  6. If you want to paste the comment text as a formula, press the equal sign.
  7. Press Ctrl+V to paste the information to the cell.

If you performed step 6 to indicate you were creating a formula, press Enter to finish the paste. Excel pastes your comment text into the cell. You can now delete the comment from the source cell (if desired) by right-clicking the cell and choosing Delete Comment.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3385) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Pasting a Comment into Your Worksheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Updating to Smart Quotes

As you type a document, Word automatically converts your quote marks and apostrophes to "curly" versions that look more ...

Discover More

Figuring Out Your IP Address

If you computer communicates over a network or over the Internet, it uses an IP address. This tip explains what an IP address ...

Discover More

Shortcut for Selecting a Data Range

Want to select all the data in a contiguous section of a worksheet? The shortcut discussed in this tip makes it very easy.

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

MORE EXCELTIPS (MENU)

Copying Comments to Cells

Need to copy whatever is in a comment into a cell on your worksheet? If you have lots of comments, manually doing this can be ...

Discover More

Formatting Text in Comment Boxes

Want to make your worksheet comments appear a certain way? It's easy to do using techniques you already are familiar with.

Discover More

Printing Comments

Comments can be a boon when you want to annotate your worksheets. If you want, you can instruct Excel to print the comments ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share