Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Saving a Workbook with a Preview.

Saving a Workbook with a Preview

by Allen Wyatt
(last updated December 10, 2016)

When you use the Open dialog box in Excel, you can configure what you see in the dialog box. One of the settings you can make is for Excel to display a preview of whatever workbook you select in the left side of the dialog box. (Click on the drop-down arrow next to the Views tool, then choose Preview.)

You may have already noticed that some of your workbooks do not have a preview available in the Open dialog box. If this is the case, and you want to have a preview available, you need to make sure that the workbook is saved with the preview enabled. If the workbook is loaded in Excel, follow these general steps:

  1. Choose Properties from the File menu. Excel displays the Properties dialog box for your workbook.
  2. Make sure the Summary tab is selected. (See Figure 1.)
  3. Figure 1. The Summary tab of the Properties dialog box.

  4. Select the Save Preview Picture check box at the bottom of the dialog box.
  5. Click on OK to close the Properties dialog box.
  6. Click the Save tool on the toolbar, or choose Save from the File menu.

At this point you can close the workbook. Now when you display the Open dialog box, and you have the preview feature turned on, the workbook displays a preview in the dialog box.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3351) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Saving a Workbook with a Preview.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Absolutely Getting Rid of Formatting

Need to get rid of the formatting applied to a bunch of text? One of the easiest ways to do this is to use Notepad in ...

Discover More

Exactly Positioning Text

If you need to control exactly where text will appear on the page or relative to other text, you need to know about the ...

Discover More

Wildcards in 'Replace With' Text

When doing searches in Excel, you can use wildcard characters in the specification of what you are searching. However, ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (menu)

Importing Multiple Files to a Single Workbook

If you use Excel to work with data exported from another program, you might be interested in a way to import a large ...

Discover More

Comma-Delimited and MS-DOS CSV Variations

Excel provides different file formats you can use to export your worksheet information. One such file format is CSV, or ...

Discover More

Opening Non-Excel Files

Not all data is created in Excel. Indeed, you may have data in files created by many other types of programs. You might ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.