Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing Workbooks in a Folder.

Printing Workbooks in a Folder

by Allen Wyatt
(last updated October 27, 2018)

Have you collected a bunch of workbooks in a folder, and you want to print all of them at once? There are a couple of quick and easy ways you can do this. The first method involves the use of Windows, not Excel. Follow these general steps:

  1. Display the folder that contains all the documents you want to print.
  2. Create a selection set of the documents you want to print. (Select them all, using Ctrl and Shift to help put the selection set together.)
  3. Right-click on one of the selected workbooks. Windows displays a Context menu.
  4. Choose Print from the Context menu.

Excel is automatically started and each workbook is printed, in turn. You can also apply a variation on this approach:

  1. In Excel, display the Open dialog box.
  2. Using the controls in the dialog box, display the folder that contains the workbooks you want to print.
  3. Create a selection set of the workbooks you want to print.
  4. Right-click the selection set and choose Print from the resulting Context menu.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3316) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing Workbooks in a Folder.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Weird Mouse Shortcut

If you like to use the mouse in your worksheet navigation efforts, you'll want to pay attention to this tip. Here you ...

Discover More

Applying Conditional Formatting to Multiple Worksheets

If you just updated your copy of Excel, you may have noticed some differences in how the program handles applying ...

Discover More

Losing Formatting

When you save a workbook, you expect Excel to remember the formatting you applied in the worksheets in that workbook. If ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

Printing a List of Named Ranges

You already know that you can define names that apply to different ranges of cells and other elements such as formulas. ...

Discover More

Closing All Open Workbooks

Excel provides a handy (but little-known) shortcut for closing all the workbooks you have open. This tip explains how ...

Discover More

Open Workbooks Don't Display

Have you ever opened a workbook, only to have it not display your worksheet data? This can be very disconcerting, but it ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five minus 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR AUTHORS
OUR SITES
 

Copyright © 2019 Sharon Parq Associates, Inc.