Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Trouble Recording Paste Special Formula.

Trouble Recording Paste Special Formula

by Allen Wyatt
(last updated April 2, 2016)

Joan ran into a problem on her system when she upgraded to Excel 2003. Prior to this version, she was able to create a macro for "Paste Special—Formula" by recording, and then assign that macro to a keyboard shortcut. When she upgraded to Excel 2003, she tried to recreate the macro by recording, and Excel generates an error message every time.

It's unclear why Excel would be generating an error message when trying to record such a simple macro. We were able to record the steps with no problem in all versions of Excel. It could be that the error is related, somehow, to the conditions existing when trying to do the recording. For instance, the Clipboard may not actually contain a formula that could be pasted, or you could be trying to paste in a protected worksheet.

Be that as it may, it is just as easy to create a Paste Special—Formula macro from scratch, regardless of the version of Excel you are using. The following is the same as what would have been recorded by the Macro recorder, and it can be entered directly into a macros module in the VBA Editor:

Sub PasteFormulas()
    Selection.PasteSpecial Paste:=xlPasteFormulas, _
      Operation:=xlNone, SkipBlanks:=False, _
      Transpose:=False
End Sub

Note that the macro has only a single line to do the actual pasting. In order to use it, simply copy some cells to the Clipboard, select where you want the formulas pasted, and then run the macro. You can assign it to a shortcut key or to a toolbar button to make using it even easier.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3149) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Trouble Recording Paste Special Formula.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Preparing Files for a Commercial Printer

Sometimes you may want to send Word documents to a commercial printer for professional mass production. Doing this requires ...

Discover More

Cell Address of a Maximum Value

Finding the maximum value in a range of cells is easy; finding the address of the cell containing that value is a different ...

Discover More

Moving Through a Table in a Macro

Do you need to step through a table, cell by cell, in a macro? It's easy to do using the Move method, as described in this ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (menu)

Specifying Location for a Message Box

When writing macros, you may want to position a message box at a specific location on the screen. This can't be done in ...

Discover More

Deleting Macros from within a Macro

Macros are really helpful, but you may want to actually delete a macro from within another macro. This is not as easy as it ...

Discover More

Continuing Macro Lines

Sometimes a macro command line can get very, very long. This can make it hard to understand when you look at it a month or so ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine minus 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.