Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Limiting Searching to a Column.

Limiting Searching to a Column

by Allen Wyatt
(last updated July 18, 2015)

As your worksheets start to contain more and more data, you'll find yourself often searching for information in the collected data. Most people do this by pressing Ctrl+F to display the Find tab of the Find and Replace dialog box. From here you can do a search of the entire worksheet.

If you want to limit your search, however, there is one key thing you need to do: Select the range you want to search before pressing Ctrl+F. For instance, if you want to limit your search to a specific column of the worksheet, select that column before displaying the Find tab of the Find and Replace dialog box. When the search is actually performed, only those cells in the selected range are included in the search; everything else is ignored.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3147) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Limiting Searching to a Column.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Searching for White Space

White space permeates our documents and sometimes you'll need to search for that white space. Word makes it easy to select ...

Discover More

Standard Text before a Sequence Number

When you use fields to number items within a document, you may want to add some standard text before each field. There are a ...

Discover More

Selecting the Entire Document with the Mouse

Want a quick way to select your entire document without taking your hand off of the mouse? Try clicking away using the ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (menu)

Changing Default Search Settings

Excel provides some great tools for finding information in a worksheet or a workbook. Changing the default settings used for ...

Discover More

Searching for Leading Apostrophes

Take a look at the Formula bar when you select a cell that contains text, and you may see an apostrophe at the beginning of ...

Discover More

Searching Through Many Workbooks

If you have a folder that contains dozens or hundreds of workbooks, you may need to search through those workbooks to find ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.