Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Find and Replace in Headers.
by Allen Wyatt
(last updated November 30, 2020)
One of the very useful tools provided in Excel is Find and Replace, which allows you to locate and change information stored in cells. One place that Find and Replace won't work, however, is with information stored in headers or footers for your worksheets.
The only way to handle the finding and replacing of information in a header or footer is to use a macro. It is a rather trivial task to access what is stored in the various parts of the header and footer, check them for what you want to find, and then replace it with some new text. The following macro provides an example.
Sub FnR_HF() Dim sWhat As String, sReplacment As String Const csTITLE As String = "Find and Replace" sWhat = InputBox("Replace what", csTITLE) If Len(sWhat) = 0 Then Exit Sub sReplacment = InputBox("With what", csTITLE) With ActiveSheet.PageSetup ' Substitute Header/Footer values .LeftHeader = Application.WorksheetFunction.Substitute( _ .LeftHeader, sWhat, sReplacment) .CenterHeader = Application.WorksheetFunction.Substitute( _ .CenterHeader, sWhat, sReplacment) .RightHeader = Application.WorksheetFunction.Substitute( _ .RightHeader, sWhat, sReplacment) .LeftFooter = Application.WorksheetFunction.Substitute( _ .LeftFooter, sWhat, sReplacment) .CenterFooter = Application.WorksheetFunction.Substitute( _ .CenterFooter, sWhat, sReplacment) .RightFooter = Application.WorksheetFunction.Substitute( _ .RightFooter, sWhat, sReplacment) End With End Sub
Note how the macro does the replacements in all three parts of the header and all three parts o the footer.
If you prefer to not use your own macro, or if you want a more full-featured Find and Replace for Excel, you might consider the free FlexFind add-in from Excel MVP Jan Karel Pieterse:
This add in searches regularly, but also searched in lots of other areas including headers and footers.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3928) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Find and Replace in Headers.
Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!
When you are working on a worksheet (particularly a large one), you may want to search for and possibly copy information ...Discover More
Finding and replacing information in a worksheet is easy. Finding and replacing in other objects (such as text boxes or ...Discover More
Want to search for text that may appear in a text box rather than in a regular worksheet cell? You can only perform the ...Discover More
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.