Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Find and Replace in Headers.

Find and Replace in Headers

by Allen Wyatt
(last updated April 29, 2016)

1

One of the very useful tools provided in Excel is Find and Replace, which allows you to locate and change information stored in cells. One place that Find and Replace won't work, however, is with information stored in headers or footers for your worksheets.

The only way to handle the finding and replacing of information in a header or footer is to use a macro. It is a rather trivial task to access what is stored in the various parts of the header and footer, check them for what you want to find, and then replace it with some new text. The following macro provides an example.

Sub FnR_HF()	
    Dim sWhat As String, sReplacment As String
    Const csTITLE As String = "Find and Replace"

    sWhat = InputBox("Replace what", csTITLE)
    If Len(sWhat) = 0 Then Exit Sub
    sReplacment = InputBox("With what", csTITLE)

    With ActiveSheet.PageSetup
        ' Substitute Header/Footer values
        .LeftHeader = Application.WorksheetFunction.Substitute( _
                      .LeftHeader, sWhat, sReplacment)
        .CenterHeader = Application.WorksheetFunction.Substitute( _
                        .CenterHeader, sWhat, sReplacment)
        .RightHeader = Application.WorksheetFunction.Substitute( _
                       .RightHeader, sWhat, sReplacment)
        .LeftFooter = Application.WorksheetFunction.Substitute( _
                      .LeftFooter, sWhat, sReplacment)
        .CenterFooter = Application.WorksheetFunction.Substitute( _
                        .CenterFooter, sWhat, sReplacment)
        .RightFooter = Application.WorksheetFunction.Substitute( _
                       .RightFooter, sWhat, sReplacment)
    End With
End Sub

Note how the macro does the replacements in all three parts of the header and all three parts o the footer.

If you prefer to not use your own macro, or if you want a more full-featured Find and Replace for Excel, you might consider the free FlexFind add-in from Excel MVP Jan Karel Pieterse:

http://www.jkp-ads.com/officemarketplaceff-en.asp

This add in searches regularly, but also searched in lots of other areas including headers and footers.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3928) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Find and Replace in Headers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Equation Editor Font Color

If you want to change the color used by the Equation Editor, you may be out of luck. In fact, the best solution may be to ...

Discover More

Using the TRUNC Worksheet Function

Want to chop off everything after a certain point in a number? The TRUNC function can help with this need.

Discover More

When in Rome, Count Like a Roman

Do you remember working with Roman numerals when you were in school? Sheets allows you to put those lessons to work by ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (menu)

Changing Default Search Settings

Excel provides some great tools for finding information in a worksheet or a workbook. Changing the default settings used for ...

Discover More

Finding All Instances of a Value

Searching for information in an Excel worksheet generally goes very smoothly. There can be times, however, when the ...

Discover More

Searching for Line Breaks

If you need to find where line breaks are located in cells, there are a couple of ways you can proceed. Here's a quick ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 6?

2015-09-09 09:27:30

Bleq

Im succeed to apply the changes to Header and Footer in the active sheet.
how do I make this automatically changes the data in Header And Footer in next sheet also ?

Please


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.