Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Adding the Set Print Area Tool.

Adding the Set Print Area Tool

Written by Allen Wyatt (last updated July 7, 2020)
This tip applies to Excel 97, 2000, 2002, and 2003

If you have the need to define different areas of a worksheet to print, you know that you can do so by simply defining different print areas in your worksheet. If you need to change print areas quite often, you may be interested in adding a tool to your toolbar that can do this for you. (Using such a tool is much quicker than continually using the menu commands to set a print area.) Follow these steps:

  1. Choose Customize from the Tools menu. Excel displays the Customize dialog box.
  2. Make sure the Commands tab is selected. (See Figure 1.)

    3. Figure 1. The Commands tab of the Customize dialog box.

  3. In the Categories list, make sure File is selected.
  4. In the list of Commands, scroll down until you see the Set Print Area command.
  5. Drag the Set Print Area command and drop it in the toolbar location where you want it to be available.
  6. Click on Close.

Now, when you need to set a print area, you simply choose the area on the screen and click on the Set Print Area button.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3035) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Adding the Set Print Area Tool.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding Views

Want to see how your document will look before it's printed? Or, do you want to see what things will look like if you put ...

Discover More

Finding a Change in Typeface

When you format a document, you can go so far as to change the font of each character in the document. This may be ...

Discover More

Accept All Changes by a Particular Reviewer

The Track Changes feature in Word allows you and other editors to easily collaborate on the development of a document. If ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

Printing Columns and Rows

If you want to print just the contents of a number of rows and columns, it can be challenging to get the output you want. ...

Discover More

Clearing the Print Area

Excel allows you to specify which portions of a worksheet should be printed when you send output to your printer. If you ...

Discover More

Printing Multiple Selections

Need to print several portions of a worksheet all on a single piece of paper? Here's an easy way you can get what you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three minus 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2024 Sharon Parq Associates, Inc.