Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Hiding Graphics.
by Allen Wyatt
(last updated August 20, 2020)
If you are preparing worksheets that contain graphics, you may want to print the graphics on one version of the worksheet, but not print them on another. For example, you might be preparing a test for students, and the test requires them to draw a graph. You would want the printout of the student version of the test to leave space for drawing a graph, but the printout of the answer sheet should include the graphic showing how the students should answer.
The easiest way to handle this in Excel is to just turn off display of the graphics when you need to print the student test. In order to do this, create a single file that contains the questions and the answers. Assuming the answers are graphic files, follow these steps:
Figure 1. The View tab of the Options dialog box.
You can now print your document, as normal. (Excel prints it very quickly since it doesn't need to send the graphics to the printer.) When you later want to see the graphics, repeat the steps, but make sure the Show All radio button is selected in step 3.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2951) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Hiding Graphics.
Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!
AutoShapes can easily contain text—just click on the shape and start typing away. You may want the text in the ...Discover More
Drawing objects can be layered over each other in almost any manner you desire. If you want to change the order in which ...Discover More
If the graphics that you insert in your worksheet meet a couple of simple requirements, it is possible to have those ...Discover More
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.