**Please Note: **
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), *this tip may not work for you*. For a version of this tip written specifically for later versions of Excel, click here: Automatically Numbering Rows.

Libby wants to insert a row number into column A of her worksheet. She wants the column to reflect the correct number of the row, even when she adds or deletes rows.

There are any number of formulas you can use in column A that will return a row number. Perhaps the easiest is to use the ROW function, like this:

=ROW()

This formula returns the row number of the cell in which the formula appears. If you want to offset the row number returned (for instance, if you have some headers in rows 1 and 2 and you want cell A3 to return a row value of 1), then you can modify the formula to reflect the desired adjustment:

=ROW()-2

Of course, the ROW function isn't the only candidate for your formulas. You can also use a formula that actually examines the contents of the adjacent column (B) and return a row number only if there is something in that adjacent cell.

=IF(TRIM(B1)<>"",COUNTA($B$1:B1)&".","")

This formula, placed in cell A1, examines the contents of cell B1. If there is something there, then the COUNTA function is used to count the number of occupied cells between cell B1 and whatever cell is to the right of where this formula is placed. The formula also places a period after the row number that is returned. Make sure the dollar signs are included, as shown, and then copy the formula down as many cells as necessary to create your row numbers.

The advantage to a formula such as this one is that it checks to see if something is in column B before it returns a row number. This means that you can copy the formula down beyond the actual end of your data rows, and only those rows that have data (triggered by something in column B) will have a row number. The same sort of technique could be used with the ROW function instead of the COUNTA function:

=IF(TRIM(B1)<>"",ROW()&".","")

*ExcelTips* is your source for cost-effective Microsoft Excel training.
This tip (2911) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: **Automatically Numbering Rows**.

**Comprehensive VBA Guide** Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out *Mastering VBA for Office 2010* today!

Hate to take your hands off the keyboard while working on a worksheet? Here's one way to activate the Formula Bar without ...

Discover MoreWhen using an Excel worksheet to store data (such as names and phone numbers), you may need a way to easily look up a ...

Discover MoreSometimes it is helpful to see the actual formulas in a cell, rather than the results of those formulas. Here's how to ...

Discover More**FREE SERVICE:** Get tips like this every week in *ExcelTips,* a free productivity newsletter. Enter your address and click "Subscribe."

2017-08-08 01:14:55

Biman

Thank you very much for help me regarding specific requirement.

2017-01-17 15:20:42

vinod

10 digit mobile number in A1 so how to convert those in b1 to L1

2016-12-02 10:52:25

Gregg Alley

The above formula works well, but if an existing row is deleted, or a new row is inserted, the numbers could change.

That could be prevented however, by creating a data entry form and using VBA to paste the new data into the first empty row of a protected worksheet.

2016-10-24 10:47:48

shanky

2016-07-31 06:08:38

Sravan kumar

I want to be a coloum in b surya how ca n get automatic name please ams me

2016-06-23 07:03:52

Renith

Thank you. It was really helpful.

2016-02-25 11:03:21

Michael (Micky) Avidan

* In cell A1 type: 17

* In cell A2 type: 1

* In cell A3 type the following formula and copy it down:

=IF(A2+1<=A$1,A2+1,"")

*** try to change the value in cell A1

--------------------------

Michael (Micky) Avidan

“Microsoft® Answers" - Wiki author & Forums Moderator

“Microsoft®” MVP – Excel (2009-2016)

ISRAEL

2016-02-24 11:40:49

Albert A.

I think the answer to my question may be in this tip... If in A1 I type the any number, but for this exmaple I will use the number "17". I want to see the numbers 1 thru 17 displayed starting in A2-A19. If the number on A1 is updated to "33", then display 1 thru 33 from A2-A34.

2016-02-12 00:10:05

Joel

2015-12-22 08:40:20

Michael (Micky) Avidan

I was able to understand only the first part of your request.

In cell A1 type: =(ROW()+4)*10 and copy down as far as needed.

--------------------------

Michael (Micky) Avidan

“Microsoft® Answers" - Wiki author & Forums Moderator

“Microsoft®” MVP – Excel (2009-2016)

ISRAEL

2015-12-21 08:43:18

Lawrence Sakala

Updates.

2015-12-11 04:59:17

Niki

A1 50

A2 60

i want in next sheet#2

A1 to A 10 same value like 50

than automatically A10 to A20 value will be 60??

2015-12-03 12:28:58

I'm trying to use a formula to number rows throughout my excel worksheet. I have a general ledger in excel and only want to assign numbering to debits or credits. For example: my first row may contain an account number or there maybe no date in the row at all. I want to be able to number every row in the worksheet and then go through and manually delete the numbers for data in rows I do not want to include. Once I delete the number, I want all the sequential numbering to update itself.

2015-12-02 05:22:25

subramanian

super this formula very helpful to me

2015-11-27 21:52:54

Rezwan

how can i serial my number from excel sheet..

2015-10-16 05:22:39

Michael (Micky) Avidan

In cell A1 type the following formula and copy down as far as needed.

="UAE.PEG."&ROW()&".06.2016"

---------------------------

Michael (Micky) Avidan

“Microsoft® Answers" - Wiki author & Forums Moderator

“Microsoft®” MVP – Excel (2009-2016)

ISRAEL

2015-10-16 05:19:29

Michael (Micky) Avidan

NOT up to cell A50.

Copy it right to cell AA1

---------------------------

Michael (Micky) Avidan

“Microsoft® Answers" - Wiki author & Forums Moderator

“Microsoft®” MVP – Excel (2009-2016)

ISRAEL

2015-10-16 05:17:51

Michael (Micky) Avidan

I'm not sure I fully understood your request but in the mean while try this - in cell C1 type the hereunder suggested formula and copy along row 1 up to cell A50.

=IF(COLUMN()-3+$A1>$B1,"", COLUMN()-3+$A1)

---------------------------

Michael (Micky) Avidan

“Microsoft® Answers" - Wiki author & Forums Moderator

“Microsoft®” MVP – Excel (2009-2016)

ISRAEL

2015-10-16 05:10:53

Michael (Micky) Avidan

In cell A1 type: =INT((ROW()-1)/10)+1 and copy down as far as needed.

---------------------------

Michael (Micky) Avidan

“Microsoft® Answers" - Wiki author & Forums Moderator

“Microsoft®” MVP – Excel (2009-2016)

ISRAEL

2015-10-15 05:09:39

lipsa

UAE.PEG.1.06.2016

UAE.PEG.2.06.2016

UAE.PEG.3.06.2016

.

.

.

UAE.PEG.100.06.2016

please help me by using formula

2015-09-16 10:37:13

Mayur Patel

I wish to enter more than 100 numbers in a column, but when I change any number in between,the following number does not change.

2015-09-07 12:46:32

adonis abocatal jr

in cell A value is 1

in cell B value is 5

i want to generate serial number

in cell C=1 D=2 E=3 F=4 G=5

2015-09-07 12:40:28

A B C D E F G H I J & SO ON...

FROM TO QTY

1 10 10 1 2 3 4 5 6 7 8 9 10

11 15 4 11 12 13 14 15

value in A B if i enter qty in cell c

will generate serial no. to D & So on..

2015-08-31 07:57:24

Sibin

Is there any formula available for generating numbers where for ten cells the number should be constant.

Eg.

cell number I need

1 1

2 1

3 1

4 1

5 1

6 1

7 1

8 1

9 1

10 1

11 2

12 2

13 2

14 2

15 2

16 2

17 2

18 2

19 2

20 2

21 3

22 3

2015-03-11 06:40:11

Michael (Micky) Avidan

In cell A1 type a "legal" date.

In cell A2 type: =EDATE(A1,1)

Now, copy cell A2 down up to A24.

Michael (Micky) Avidan

“Microsoft® Answers" - Wiki author & Forums Moderator

“Microsoft®” MVP – Excel (2009-2015)

ISRAEL

2015-03-10 15:26:05

2015-03-09 17:19:41

Jason

2015-01-14 13:15:23

Carol Doden

Thank you very much.

Carol

2015-01-09 05:27:34

Michael (Micky) Avidan

"Be careful".

What will happen when she will run the Find & Replace over a column which has:

614614 and 615614 ?

Michael (Micky) Avidan

“Microsoft® Answers" - Wiki author & Forums Moderator

“Microsoft®” MVP – Excel (2009-2015)

ISRAEL

2015-01-08 09:45:23

Willy Vanhaelen

Another way is to use Find and Replace.

- Select the cells you want to change

- Press Ctrl+H

- enter 614 in de 'Find What:'

- enter 615 in 'Replace with:'

- click Replace All

2015-01-08 06:08:37

Michael (Micky) Avidan

The fastest way - without any helper column and/or VBA Programming will be:

* in cell A3 change (type) the new number: 615000

* In A4 type: 615001

* Select both(!) cells > click & hold(!) the lower right corner of cell A4 (the fill handle) and drag down until the last cell you want to fill the sequential numbers and release the mouse.

Michael (Micky) Avidan

“Microsoft® Answers" - Wiki author & Forums Moderator

“Microsoft®” MVP – Excel (2009-2015)

ISRAEL

2015-01-07 15:21:22

Amber

2013-03-06 15:59:37

Cindy Kirsten

Thanks for posting this solution - it was just what I needed!

2012-11-26 12:11:22

gerald diamond

=IF(TRIM(B1)<>"",COUNTA($B$1:B1)&".","")

is that, while it will not number rows that have only a space in the b cell, it will count them.

Thus your numbering may not be consecutive.

Got a version of Excel that uses the
menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)?
**This site is for you!** If you
use a later version of Excel, visit
our *ExcelTips* site focusing on the ribbon interface.

**FREE SERVICE:** Get tips like this every week in *ExcelTips,* a free productivity newsletter. Enter your address and click "Subscribe."

Copyright © 2019 Sharon Parq Associates, Inc.

## Comments