Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Moving and Selecting Rows.

Moving and Selecting Rows

by Allen Wyatt
(last updated April 1, 2015)

1

James asked if there is a keyboard shortcut to move down a row and select the entire row. In Excel there is no way to do this with a single keystroke, but there is a way to do it using two keystrokes. All you need to do is press the Down Arrow, immediately followed by pressing Shift+Space Bar.

If you do a lot of this type of moving about, however, you would probably be more interested in a macro that combines the two steps into a single step that can be initiated by a shortcut key. The following macro will work:

Sub SelectRowDown1()
    If ActiveCell.Row < 65536 Then
        ActiveCell.Offset(1, 0).Select
        ActiveCell.EntireRow.Select
    End If
End Sub

If you assign this to a shortcut key, such as Ctrl+D, then every time you press the shortcut key, you move down a row and it is selected. The problem with this approach, however, is that after the macro has been run, the first cell in the row is always the active cell. This is different than if you use the Down Arrow, Shift+Space Bar method of moving and selecting.

It is apparently the EntireRow.Select method that results in the first cell being activated. To get around this problem, all you need to do is determine which column you were in, and then activate that cell. The following version of the macro does just that:

Sub SelectRowDown2()
    If ActiveCell.Row < 65536 Then
        ActiveCell.Offset(1, 0).Select
        iCP = ActiveCell.Column
        ActiveCell.EntireRow.Select
        ActiveCell.Offset(0, iCP - 1).Activate
    End If
End Sub

If you are interested in a macro that moves up, you can use this macro:

Sub SelectRowUp()
    If ActiveCell.Row > 1 Then
        ActiveCell.Offset(-1, 0).Select
        iCP = ActiveCell.Column
        ActiveCell.EntireRow.Select
        ActiveCell.Offset(0, iCP - 1).Activate
    End If
End Sub

You can assign this macro to the Ctrl+U shortcut key, and then your movement macros will be complete.

If you need something that is more "high powered" than these macros, check out the RowLiner add-in from Pearson Software Consulting Services:

http://www.cpearson.com/excel/RowLiner.htm

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2106) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Moving and Selecting Rows.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting Superscript Height in the Equation Editor

The Equation Editor makes it easy to create and add equations to your documents. Here's how to adjust where the equation's ...

Discover More

Preserving Style Formatting when Combining Documents

Insert one document into another and you may not get the results you expect. Here's why, along with what you can do about it.

Discover More

Determining Columns in a Range

If you need to know the number of columns in a particular range, you can use the COLUMNS worksheet function. This tip ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

Quickly Transposing Cells

If you want to turn a range of cells by 90 degrees within a worksheet, you need to understand how Excel can handle the ...

Discover More

Moving Cells Using the Mouse

Want to easily move information from one cell to another? A quick way to do it is to simply drag and drop using the mouse.

Discover More

Flipping Data

Have you ever spent a lot of time putting information into a worksheet, only to realize that you should have put it in the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight less than 9?

2015-08-18 10:21:21

Andrea

I assigned these two macros to the shortcuts Ctrl+Shift+D and Ctrl+Shift+U but neither of the shortcuts work. I can run the macro manually with no problem and I can assign the macro to a button on the ribbon and it works fine. Is there something I'm doing wrong to get the shortcuts to work?


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.