Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Copying the Results of Filtering.
by Allen Wyatt
(last updated September 26, 2020)
If you use the advanced filtering capabilities of Excel, you are not limited to filtering "in place." You can also do the equivalent of a database extraction, which is a two-step process. First, the list is filtered, and then the records that match your criteria are copied to a different area of the worksheet.
To instruct Excel to copy the results of a filtering, follow these steps:
Figure 1. The Advanced Filter dialog box.
When you specify a destination for the copy (step 5), you have three options. First, if you specify a single cell as the destination, then Excel copies the results of the filtering, regardless of the number of records extracted. If you are working with a large list and the results of the filtering might be many, many rows, however, you might not want to do this. In this case, make the destination a row selection. Excel will then only copy that many rows. Thus, if the result of the filtering was 47 records, and your destination was a selection of 12 rows, only the first 12 records are copied. The final option is to select a range of cells. This limits the copy to the number or rows and columns specified by the range.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2859) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Copying the Results of Filtering.
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