Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Black and White Blues.

Black and White Blues

by Allen Wyatt
(last updated February 14, 2017)

Excel allows you to create a colorful masterpiece on your screen. What you get when you print, however, depends entirely on the printer you are using. Some black-and-white printers do a great job of translating colors into shades of gray. Others, however, leave quite a bit to be desired in their output.

If you are having problems printing color Excel information on your black-and-white printer, try these steps:

  1. Choose Page Setup from the File menu. Excel displays the Page Setup dialog box.
  2. Make sure the Sheet tab is selected. (See Figure 1.) (If you selected a chart or were viewing a chart before starting these steps, there will not be a Sheet tab. In this case, select the Chart tab.)
  3. Figure 1. The Sheet tab of the Page Setup dialog box.

  4. Make sure the Black and White check box is selected.
  5. Click OK.

You are now ready to print, and you should do so as you normally would. You should notice a marked improvement in your printer output.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2848) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Black and White Blues.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Hiding and Protecting Columns

Want to hide certain columns within a worksheet so the contents are not visible to others? The answer lies in formatting ...

Discover More

Running Macros from Macros

Need to run one macro from within another macro? You can easily do it by using the Run method of the Application object, ...

Discover More

Setting a Default Table Border Width

When you insert a table into your document, it uses a standard-weight line around each cell in the table. If you want to ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

Preparing a Chart Sheet for Printing

One type of chart that Excel allows you to create is one that occupies an entire worksheet. When it comes time to print ...

Discover More

Printing a Chart Across Multiple Pages

Wouldn't it be great to have your huge charts print out on multiple pieces of paper that you could then piece together? ...

Discover More

Y-Axis Chart Titles are Truncated

When creating a chart, you may find that the titles that appear along your Y-axis are being cut off for some reason. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.