Protecting Excel Files from Word

by Allen Wyatt
(last updated May 18, 2013)

One of the hallmarks of the Office suite is that its applications all work together, and sometimes very seamlessly. For instance, you can easily open Excel files from within Word. Doing so, however, can wreak havoc on your original workbook when you later save the Excel workbook from within Word. (Word assumes that you will want to work on the file in Word in the future, and so makes changes to the document format. This then makes the workbook of little value in Excel.)

Of course, routinely trashing original workbook files by opening then in Word and then saving them again is a great way to ruin a day. It is also a great way to waste a lot of time and money. If you are in an organization, one way to protect your Excel files is to only makes copies of the workbook available to others. That way your original is intact, but the copies are free to be messed up.

If it is imperative that others get to the original workbook (perhaps to make changes in the data), the only way to protect an Excel file so it is not "openable" in Word is to disable the Excel file converter for Word. You do this by starting the Office Setup program, choosing to add/remove features, and then turning off the converter. (The exact way in which you do this depends on the version of Office you are using.) Generally the converter is in an area of Setup called Text Converters; look for a converter called "Microsoft Excel Converter."

Once the converter is removed from Word, you can again start the program, but you won't be able to load an Excel workbook into Word.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2624) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Can't Use Hyperlinks

Before some features in Excel can function properly, you must have the correct permissions set for the user of the computer. ...

Discover More

Using List Box Controls

List boxes can be a great tool for getting input from users of your worksheets. This tip describes what list boxes are and ...

Discover More

Adding Diagonal Borders

Want to add a border diagonally, through the middle of a table cell? It's easy if you follow the formatting steps presented ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

MORE EXCELTIPS (MENU)

How Excel Treats Disk Files

Workbooks are loaded from disk files, but workbooks aren't the only type of files that Excel can load. This tip provides a ...

Discover More

Aligning Cells when Importing from CSV

When you import information from a CSV text file, Excel formats the data according to its default settings. Wouldn't it be ...

Discover More

Finding the Size of a Workbook

Keeping tabs on the size of a workbook can be important when using Excel. You have a couple of options that will allow you to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share