Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Adding Text to a Drawing Shape.

Adding Text to an AutoShape

Written by Allen Wyatt (last updated May 18, 2024)
This tip applies to Excel 97, 2000, 2002, and 2003

Most people know that you can add textboxes to your worksheet, but don't realize that you can actually add text to any AutoShape. Just follow these steps:

  1. Add your AutoShape as you normally would.
  2. Right-click the new AutoShape. Excel displays a Context menu.
  3. Choose Add Text from the Context menu. An insertion point appears within the body of the AutoShape.
  4. Type your desired text.
  5. Click somewhere outside the boundaries of the AutoShape, such as within a cell of the worksheet.

If you later resize your AutoShape, then the text within it is reformatted to fit the new dimensions of the shape. (This behavior is the same that occurs if you resize a textbox that contains text.)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2389) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Adding Text to a Drawing Shape.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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