Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Spreading Out a Table.

Spreading Out a Table

by Allen Wyatt
(last updated July 25, 2015)

Sometimes you may get a worksheet from someone else, and you need some room to work on the information provided. For instance, you may find it helpful to add some blank rows between each of the original rows in a data table. While this can be done rather easily using the Insert menu, it can quickly become tedious—particularly if you have a large table that you want to spread out.

The following macro will help you tremendously in this situation. All you need to do is select the first row in the data table. When you run the macro, it asks you how many blank rows you want to insert between the original rows. When you provide a number, the macro steps through the table and starts inserting blank rows. The macro stops when the first blank cell after the original table is detected.

Sub SpreadOut()
    Dim iBlanks As Integer
    Dim J As Integer

    iBlanks = InputBox("How many blank rows?", "Insert Rows")
    ActiveCell.Offset(1, 0).Select
    While ActiveCell.Value > "" And iBlanks > 0
        For J = 1 To iBlanks
            Selection.EntireRow.Insert
        Next J
        ActiveCell.Offset(iBlanks + 1, 0).Select
    Wend
End Sub

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2344) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Spreading Out a Table.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Making Pictures Show in Word

What are you to do if you can't see all the pictures you know are in your document? The answer may lie in where those ...

Discover More

Enhanced Filling

Using the AutoFill feature of Excel is very handy. If you want to expand the utility offered by the feature, all you need to ...

Discover More

Deleting All Tab Stops

Tab stops can be helpful when you want to align text within a paragraph. However, you might also want an easy way to get rid ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (menu)

Counting All Characters

Need to know how many characters there are in a workbook? You can find out easily with the handy macro introduced in this ...

Discover More

Conditionally Displaying a Message Box

You can, from within your macros, easily display a message box containing a message of your choice. If you want to display ...

Discover More

Running a Macro in a Number of Workbooks

Got a macro that you need to run on each of a number of workbooks? Excel provides a number of ways to go about this task, as ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.