Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Using Text Boxes.

Using Text Boxes

by Allen Wyatt
(last updated January 23, 2016)

A text box is a special kind of graphics object that is nothing but a box that can contain text. You can place any text in them you desire, using the same techniques you use to add text to a cell. The way in which you add a text box depends on the version of Excel you are using.

You create a text box in the following manner:

  1. Make sure the Drawing toolbar is displayed. (You can display it by clicking on the Drawing tool on the Standard toolbar, or by choosing View | Toolbars | Drawing.)
  2. Click on the Text Box tool on the Drawing toolbar. The mouse cursor becomes a small plus sign.
  3. Click at a corner of where you want the text box to appear and, while holding down the mouse button, drag to the opposite corner.
  4. Release the mouse button.
  5. Start typing the text you want in the text box.

Once you create the text box and start typing, the text box remains selected. When you want to work with other parts of your worksheet, simply use the mouse to select those parts.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2343) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Using Text Boxes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Embedded MP4 Files in a PDF Document

There are several ways you can create PDFs from your Word documents. When doing so, not everything in the Word document ...

Discover More

Cropping Graphics in a Macro

Excel allows you to easily paste graphics into a worksheet. Once added, you may want to quickly process the graphics by ...

Discover More

Differences between Tables and Named Ranges

Excel allows you to define the data in a worksheet as a table. Doing so can provide some clear benefits over simply ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (menu)

Inserting from a Camera or Scanner

One of the ways you can insert graphics into a worksheet is by grabbing them from a digital camera or a scanner. This tip ...

Discover More

Pictures in AutoShapes

Filling an AutoShape with a picture of your choosing is a neat trick. Excel makes it easy to do.

Discover More

Quickly Duplicating Drawing Objects

Excel provides a couple of different ways that you can quickly duplicate drawing objects in a worksheet. Committing these ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four minus 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.