Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Working with Multiple Printers.

Working With Multiple Printers

by Allen Wyatt
(last updated January 13, 2018)

2

You already know that Windows supports multiple printers. Using Excel with multiple printers can be a bother, however, since you must display the Print dialog box, change the printer, and then print the worksheet.

There is a way, however, that you can have one-click printing of your worksheets on a designated printer. To do this, simply create a macro that changes the printer and then prints the worksheets, as shown here:

Sub GoodPrinter()
    Application.ActivePrinter = "HP LaserJet"
    ActiveWindow.SelectedSheets.PrintOut Copies:=1
End Sub

When you create this macro on your system, make sure you change the printer name in the second line of the macro. It must exactly match the name of a printer on your system. (In this example the printer name is set to "HP LaserJet". You should change it to match the name of the printer you want used.)

The trick is to create one of these macros for each of the printers you use. You can then modify a toolbar so that each printer has its own print button. When you then click on the command or button, the appropriate macro is run and you get output on the desired printer.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2217) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Working with Multiple Printers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Continuing Macro Lines

Sometimes a macro command line can get very, very long. This can make it hard to understand when you look at it a month ...

Discover More

Locking Worksheet Names

Want to stop other people from changing the names of your worksheets? You can provide the desired safeguard by using the ...

Discover More

Applying Consistent Shading to a Table

Formatting tables can be very time consuming. When you get a document from another person, you can spend a lot of time ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (menu)

Protecting Print Settings

Need to have your print settings always be a certain way? Tired of resetting the settings after others use the workbook ...

Discover More

Changing Orientations within a Single Printout

Excel allows you to print out information in either portrait or landscape orientation, but what if you need both types of ...

Discover More

Printing Only Selected Pages

When you print a worksheet, you don't need to print the whole thing. You can print only the pages you want. Here's how to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four more than 2?

2018-02-20 02:42:45

Syed M Husain

Sub GoodPrinter()
Application.ActivePrinter = "HP LaserJet"
ActiveWindow.SelectedSheets.PrintOut Copies:=1
End Sub

This macro does not work for excel 2003. It stops at Application.ActivePrinter = "Printer name"


2018-02-02 18:36:26

Mike

I don't know what I'm doing wrong but I tried to ceate a macro using your example and changing out the printer name and when I try to run it nothing happens. No error message but also no output to the printer. Can you give me any ideas what might be wrong with my macro? I am using Excel 2010. The file is stored on a network share but I have both enabled the macros and trusted the document. Thanks.


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.