Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Counting Comments in a Worksheet.

Counting Comments in a Worksheet

Written by Allen Wyatt (last updated February 10, 2024)
This tip applies to Excel 97, 2000, 2002, and 2003

Sanjib would like to get a count of all the comments in a worksheet. Unfortunately, Excel doesn't include a function that allows you to access this information. You can, however, get the value manually by using this process:

  1. Press F5. Excel displays the Go To dialog box.
  2. Click Special. Excel displays the Go To Special dialog box. (See Figure 1.)

    3. Figure 1. The Go To Special dialog box.

  3. Make sure the Comments radio button is selected.
  4. Click OK. Excel selects all the cells that contain comments.
  5. Right-click the status bar and choose Count. The status bar now displays the number of selected cells—the number of comments in the worksheet.

If you want to get the number of comments and place it into a cell, then you need to use a macro to create a user-defined function.

Function CountComments(rCell As Range)
    Application.Volatile
    CountComments = rCell.Parent.Comments.Count
End Function

This function grabs the value of the Count property for the Comments collection. It is then returned by the function to the worksheet. To use it in your worksheet, enter a formula such as the following:

=CountComments(A1)

The cell address you use in the formula is unimportant; it should simply reference a cell on the worksheet for which you want the count.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6932) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Counting Comments in a Worksheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting a Transparent Color for an Image

Want to "see through" an image you place on a worksheet? You can do so by using the steps in this tip.

Discover More

Understanding the Drawing Canvas

Need to keep your drawing shapes together in one place? The drawing canvas may be exactly what you are looking for.

Discover More

Seeing What Changed in a PivotTable

PivotTables are great for aggregating and analyzing tons of raw data. If you want to see what changes in the PivotTable ...

Discover More

Dive Deep into Macros! Make Excel do things you thought were impossible, discover techniques you won't find anywhere else, and create powerful automated reports. Bill Jelen and Tracy Syrstad help you instantly visualize information to make it actionable. You’ll find step-by-step instructions, real-world case studies, and 50 workbooks packed with examples and solutions. Check out Microsoft Excel 2019 VBA and Macros today!

More ExcelTips (menu)

Viewing Comments

There are three different ways that Excel allows you to display any comments that are in your worksheet. Here's how you ...

Discover More

Comments Don't Appear when Cell is Pointed To

One way that you can view comments in a worksheet is to have them appear when you hover the mouse pointer over a cell. If ...

Discover More

Editing Comments

Comments can be very helpful in a worksheet. After they are added, you may want to change what they contain. Here's how ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine minus 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2025 Sharon Parq Associates, Inc.