Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Dynamic Headers and Footers.
If you have a large worksheet, you may want to print it out in "parts" and automatically vary the information contained in the header or footer of each part. There is no intrinsic way to do this in Excel; the best approach is a macro to do the following:
Notice that these steps require the use of named ranges. You could have a named range for each portion of the worksheet that you want to print, and a named range (which would be a single cell) that represents the header or footer information that you want for each print area. The following macro will implement the above steps:
Sub PrintRegions() Dim x As Integer 'Change the dimension of the arrays to equal the number ' of printing areas you have Dim Region(4) As String Dim Head(4) As String 'Fill this array with the names of the ranges to be printed Region(1) = "North" Region(2) = "South" Region(3) = "East" Region(4) = "West" 'Fill this array with the names of the ranges to be in the header Head(1) = "NorthHead" Head(2) = "SouthHead" Head(3) = "EastHead" Head(4) = "WestHead" For x = 1 To UBound(Region) ActiveSheet.PageSetup.PrintArea = Range(Region(x)).Address ActiveSheet.PageSetup.LeftHeader = Range(Head(x)).Value ActiveWindow.SelectedSheets.PrintOut Copies:=1 Next End Sub
This example prints out only four areas of a worksheet. These areas are named ranges: North, South, East, and West. Similarly, the named ranges—which are really single cells—used for the left portion of the headers are NorthHead, SouthHead, EastHead, and WestHead.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2058) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Dynamic Headers and Footers.
Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!