Inserting the Saved Date In a Header or Footer

by Allen Wyatt
(last updated September 17, 2016)

There may be times when you want your header or footer to contain the date of the last time that your workbook was saved. Normally, this is not information you can set in Excel. However, you can use the following macro to force the information into the proper place:

Sub MyFooter()
Dim mh As String
On Error Resume Next
mh = ActiveWorkbook.BuiltinDocumentProperties("Last Save Time")
If Err = 440 Then
   Err = 0
   mh = ActiveWorkbook.BuiltinDocumentProperties("Creation Date")
   If Err = 440 Then
      Err = 0
      mh = "Not Set"
   End If
End If
mh = Left(mh, 8)
ActiveSheet.PageSetup.LeftFooter = "Saved: " & mh
End Sub

There are a number of items to note in this macro. First of all, it attempts to determine the last date (and time) that the workbook was saved. If that information cannot be determined, then it extracts the date it was created. Finally, if that cannot be found, then it sets the footer to "Not Saved."

Notice that there is some error handling done in this macro. The reason is that Excel will return an error if a particular document property (BuiltinDocumentProperty in this case) is not set. The error needs to be intercepted and handled, which is done here.

You should note that this macro, once run, will set the left footer to the desired information. That information will not change again until you run the macro again. Thus, if you always want an up-to-date date in the footer, then you should either run the macro periodically (perhaps right before printing), or set it up to run whenever you open your document.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2055) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Updating the Spelling Exclusion List Automatically

Want to add words easily to the spelling exclusion list? Here's a macro that can make the task completely painless.

Discover More

Comments in Text Boxes

If you use text boxes in your documents, you may sometime want to place a comment in the text box, the same as you can do ...

Discover More

Displaying the First Worksheet in a Macro

When creating macros, you often have to know how to display individual worksheets. VBA provides several ways you can ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (menu)

Using a Different Footer on Secondary Pages

When printing a worksheet, you may want to have the footer different on the first page of your document than it is on ...

Discover More

Full Path Names in Headers or Footers

Using a macro to add the full path name into a header or footer in an Excel worksheet.

Discover More

Putting Spreadsheet Names in Headers or Footers

One of the things you can add to your page header or footer is the name of your workbook file name. Here's how to make ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six minus 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.