Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Putting a Chart Legend On Its Own Page.
by Allen Wyatt
(last updated May 7, 2019)
Lorna wonders if it is possible to put the legend associated with a chart onto a different page than the chart itself. She is submitting a paper to a journal that wants them separated.
The short answer is that Excel has made the legend and the chart integral to each other and there is not a quick and easy way to separate the two. There is a way to trick Excel into thinking that both elements exist, however. You start to do this may making an additional copy of the chart:
You now have two copies of the chart. One will be used for the actual chart (Chart 1) and the other chart (Chart 2) will be the legend. Hiding the legend from Chart 1 is simple and can be accomplished as follows:
The legend no longer appears with the chart. But you have only solved half of the problem. Now you need to work with Chart 2 and isolate the legend on its own page. There are a couple of options to do this.
One option is to use screen capture to obtain a separate image of the legend. For this method, you will need to use a graphics program to trim the image (so it contains just the legend) before placing it back into Excel. Create the chart as usual, then follow these general steps:
At this point, the legend is a simple picture and can be moved to any location you desire.
Another option involves "hiding" the chart so the only visible item in Chart 2 is the legend.
Figure 1. The Patterns tab of the Format Axis dialog box.
Figure 2. The Format Plot Area dialog box.
Figure 3. The Format Gridlines dialog box.
Figure 4. The Format Data Series dialog box.
The only element visible at this point is the legend. Keep in mind that the chart is still there, it has just been "hidden" by changing its appearance. This is a long workaround but it gets the job done.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8064) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Putting a Chart Legend On Its Own Page.
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