Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Drop-Down List of Hyperlinks.

Drop-Down List of Hyperlinks

by Allen Wyatt
(last updated September 30, 2016)

1

Greg knows that he can use data validation to create a drop-down list of choices for a particular cell. (How to do this has been covered in other ExcelTips.) He wonders if it possible to create a drop-down list of hyperlinks and, further, have those hyperlinks remain "hot" when they are selected.

The short answer is no, you can't do that directly. You can, however, make whatever you select in the drop-down list become active. This behavior is a bit kludgy in Excel, however. Follow these general steps:

  1. Select a URL from your drop-down list. (The list created using data validation.) The URL now appears in the cell.
  2. Double-click the URL that appears in the cell. Excel lets you start to edit the hyperlink.
  3. Press Enter. The URL now becomes active ("hot").
  4. Click the URL one more time to follow to that link.

As you can tell, these steps are a bit awkward, and they become more so if you want to select a different URL from the drop-down list. (You must first right-click and remove the hyperlink and then do the above steps again.)

Perhaps a better solution is to use a workaround that relies on the HYPERLINK function to refer to whatever is selected in the drop-down list. For instance, if you have your data validation drop-down list in cell A1, then you might put the following formula in cell B1:

=HYPERLINK(A1, "Goto Link")

The second parameter in the function is optional; it provides the text you want displayed in the cell. (If you don't provide the second parameter, then the contents of A1 are repeated in B1—something you may not want to see.) When someone picks an option in the drop-down list, the link in cell B1 becomes active and will link to whatever was selected in A1.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3458) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Drop-Down List of Hyperlinks.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using the Organizer to Manage Styles

One of the things that the Organizer is great at doing is managing styles. You can use it to move them between templates and ...

Discover More

Printing Selected Worksheets

When you accumulate quite a few workbooks in folder, you might need to print out selected worksheets from all of the ...

Discover More

Adding a Drop Shadow to a Text Box

One way to make your text boxes "stand off" the page is to add a drop shadow to them. This tip shows just how easy it is to ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (menu)

Showing Visited Hyperlinks

Many people like to use Excel to keep track of lists of hyperlinks. Want to keep a permanent record of which hyperlinks from ...

Discover More

Tying a Hyperlink to a Specific Cell

Make a hyperlink to a cell in your workbook, edit the structure of that workbook a bit, and you may find that the hyperlink ...

Discover More

Dynamic Hyperlinks in Excel

Hyperlinks to many types of Web sites rely on passing parameters in the URL. Knowing this, you can construct a dynamic ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 1?

2015-03-23 17:27:38

sheila mae david

Hi. I want to know how to do a dropdown list (indirect index) and after selecting from the drop down list a hyperlink picture will open. Thanks.


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.