Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Date Last Edited.

Date Last Edited

by Allen Wyatt
(last updated December 9, 2017)

As part of setting up a worksheet, you may want the header or footer to contain the date that the workbook was last edited. Excel doesn't maintain this information, but it does allow you to perform macros whenever certain events occur, such as changes to a workbook. All you need to do is add a macro such as the following to the ThisWorkbook object in the VBA Editor:

Private Sub Workbook_SheetChange(ByVal _
  Sh As Object, ByVal Target As Excel.Range)
    ActiveSheet.PageSetup.CenterFooter = _
      "Worksheet Last Changed: " & _
      Format(Now, "mmmm d, yyyy hh:mm")
End Sub

The macro results in each footer on each worksheet in the workbook having separate dates and times on them, since each worksheet would be updated at different times. You can change the destination property (.CenterFooter) to one of the other header or footer properties (.LeftHeader, .CenterHeader, .RightHeader, .LeftFooter, .RightFooter) as desired.

You may want the header or footer to instead include the date that the workbook was last saved. (This is what many people really view as the "last edit date.") The information is visible in the Properties dialog box for a worksheet, but Excel has no menu selection or other command that allows you to insert this date into a header or footer. Instead, you must use a macro to add the desired information.

The best way to accomplish the task is to add a macro to the ThisWorkbook object that is triggered just before a workbook is saved:

Private Sub Workbook_BeforeSave(ByVal _
  SaveAsUI As Boolean, Cancel As Boolean)
    Dim sht
    For Each sht In Sheets
        sht.PageSetup.CenterFooter = _
          "Workbook Last Saved: " & _
          Format(Now, "mmmm d, yyyy hh:mm")
    Next
End Sub

This macro steps through each worksheet in the workbook and changes every center footer to have the date that the workbook was saved.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3352) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Date Last Edited.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Sign-in Sheets

Printed sign-in sheets are a staple at many meetings and seminars. Word can create them lickety-split just by using a few ...

Discover More

Can't Select Style Instances

Using the Styles and Formatting task pane, Word allows you to select all instances of a given style in your document. ...

Discover More

Accepting Only a Single Digit

Want a quick way to enter a series of single digits into consecutive cells? The best approach is with a macro, and this ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (menu)

Default Headers and Footers

Changing the look of default headers and footers for your Excel workbooks.

Discover More

First and Last Names in a Page Header

When you have a worksheet that includes a long list of names, you may want the first and last names on each page to ...

Discover More

Creating Long Page Footers

Ever wish that you could create nice, long footers that appear at the bottom of each page when you print your worksheet? ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one less than 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.