Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Using a Single Instance of Excel with Two Monitors.

Using a Single Instance of Excel with Two Monitors

by Allen Wyatt
(last updated June 21, 2017)

Joe has a system that uses dual monitors. He would like to have one Excel workbook appear on one of the monitors and another workbook appear on the other monitor. He can do this, but only if he opens two instances of Excel. The problem with that, however, is that he cannot easily copy and paste information from one workbook to another. What would be ideal is if Joe could open both workbooks in a single instance of Excel and still have the two workbooks appear on their own monitors.

Assuming that you've got Windows configured so that it views the two monitors as a single desktop, there is only one way to do this that we've been able to discover. Follow these general steps:

  1. Open one of the workbooks in Excel, as you normally would.
  2. Make sure that the Excel program window doesn't fill the entirety of a monitor. (Click the Restore button, in the upper-right corner of the program window, if necessary.)
  3. Make sure the program window is fully visible in your left-most monitor. (Drag the title bar of that program window into that monitor, if necessary.)
  4. Drag the right side of the program window into the right-most monitor. Your program window should now cover most of the extended desktop, across two monitors.
  5. Open the second workbook in this same instance of Excel.
  6. Select the Arrange option from the Window menu. Excel displays the Arrange Windows dialog box. (See Figure 1.)
  7. Figure 1. The Arrange Windows dialog box.

  8. Make sure the Vertical radio button is selected.
  9. Click OK.
  10. Drag the left and right borders of the workbooks so that each appears in the left and right monitor windows.

If you prefer, you can record a macro as you do these steps, and then run that macro each time you want to position your workbooks. Also, there is one drawback to this approach: The menu bar extends across the top of both monitors, which can (once in a while) make getting to some commands a bit interesting.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3262) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Using a Single Instance of Excel with Two Monitors.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Dynamic Worksheet Tab Names

Need a worksheet's name to change based on the contents of a cell? You'll need to rely on a macro to do the changing, but it ...

Discover More

Listing Documents with Passwords

Do you need a list of documents that require a password or that require a particular password to open? Word doesn't provide a ...

Discover More

Including Weeks in Elapsed Time

When showing how much time has elapsed between two dates, it is sometimes helpful to express the result in terms of elapsed ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (menu)

Viewing Workbook Statistics

Excel keeps track of a range of stats about each workbook you use. If you want to take a look at those stats, it's easy; just ...

Discover More

Disabling Excel's Help System

The Help system built into Excel can be quite a lifesaver when you need to find that quick tidbit that is slipping your mind. ...

Discover More

Workaround for Multiple Rows of Worksheet Tabs

If you've got a lot of worksheets in your workbook, you may want to display their tabs in to rows at the bottom of the Excel ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.