If you have a slower-than-desired laser printer, you may despair (or take a lunch break) whenever you need to print multiple copies of a multi-page worksheet. For instance, it can take a long time to print five copies of a three-page worksheet.
The reason for this is that Excel, by default, sends each worksheet individually. Thus, pages 1 through 3 are sent, then 1 through 3 are sent again, and again, until all five sets have been printed.
With slow laser printers, you could get your output much faster if you turned off collating on your printout. This means that page 1 would be printed five times, then page 2 five times, and finally five copies of page 3. You will have to manually collate your output, but there is a good chance you can do this faster than your laser printer could print the five copies.
To turn off collating in Excel, follow these steps:
Figure 1. The Print dialog box.
The reason this works is that with collation turned off, Excel sends only a single copy of each page, along with a command that tells how many copies of each page to print. The laser printer then does its printing from memory. The result is that only three pages are transferred to the printer instead of the original fifteen (three times five) for the collated sets.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3238) applies to Microsoft Excel 97, 2000, 2002, and 2003.
Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!
If you want to save paper on a printout, you might consider printing multiple pages on a single piece of paper. This can be ...
Discover MoreNeed to print out comments, but in a way that you control what is included in the printout? Here's a way you can extract the ...
Discover MoreWhen setting up a worksheet for printing, you can specify that Excel repeat some of your rows at the top of each page ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2015-04-25 18:46:10
Dave Onorato
I agree. A red circle would be great.
And think, then you can post on how to make a red "accent" circle...
2015-04-25 12:25:22
MWilson
I made that same suggestion years ago too.
Allen -- It would be a very useful benefit to the readers of your close to perfect set of Tips if you did circle the check boxes that are the subject of your tip.
2015-04-25 09:47:49
J Pena Jr
Concur...
2015-04-25 08:26:04
Dave
It would save readers a second or two if you'd mark up the posting of the Excel window. For example, here the COLLATE button could be circled in red.
There have been other tips where you've said "Just check the xxx button." & I haven't been able to find it. So, I've skipped that tip. Five seconds effort on your part could save two seconds (times hundreds of readers) on the other end.
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2017 Sharon Parq Associates, Inc.
Comments