Speeding Up Printing

by Allen Wyatt
(last updated November 27, 2019)

4

If you have a slower-than-desired laser printer, you may despair (or take a lunch break) whenever you need to print multiple copies of a multi-page worksheet. For instance, it can take a long time to print five copies of a three-page worksheet.

The reason for this is that Excel, by default, sends each worksheet individually. Thus, pages 1 through 3 are sent, then 1 through 3 are sent again, and again, until all five sets have been printed.

With slow laser printers, you could get your output much faster if you turned off collating on your printout. This means that page 1 would be printed five times, then page 2 five times, and finally five copies of page 3. You will have to manually collate your output, but there is a good chance you can do this faster than your laser printer could print the five copies.

To turn off collating in Excel, follow these steps:

  1. Choose Print from the File menu. Excel displays the Print dialog box. (See Figure 1.)
  2. Figure 1. The Print dialog box.

  3. Change the Number of Copies setting to reflect the number of copies you want to print.
  4. Make sure the Collate check box is cleared.
  5. Click on OK.

The reason this works is that with collation turned off, Excel sends only a single copy of each page, along with a command that tells how many copies of each page to print. The laser printer then does its printing from memory. The result is that only three pages are transferred to the printer instead of the original fifteen (three times five) for the collated sets.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3238) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Maintaining Leading Zeroes

When merging ZIP Codes from a data source such as Excel, you might find that Word ends up dropping out leading zeroes in ...

Discover More

Managing Comments

If you frequently add comments to cells in a worksheet, Excel provides a variety of tools you can use to manage those ...

Discover More

Comments in Headers and Footers

Comments can be a necessity when developing documents in conjunction with other people. They can be used to help document ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (menu)

Preventing Printing

Want to prevent your worksheet from being printed? You may be out of luck, as a determined person may be able to find a ...

Discover More

Showing Filter Criteria on a Printout

When you print out a filtered worksheet, you may want some sort of printed record as to what filtering was applied to the ...

Discover More

Out of Kilter Borders

Borders not printing properly? It could be any one of a number of reasons causing the problem. This tip provides some ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 8?

2015-04-25 18:46:10

Dave Onorato

I agree. A red circle would be great.

And think, then you can post on how to make a red "accent" circle...


2015-04-25 12:25:22

MWilson

I made that same suggestion years ago too.

Allen -- It would be a very useful benefit to the readers of your close to perfect set of Tips if you did circle the check boxes that are the subject of your tip.


2015-04-25 09:47:49

J Pena Jr

Concur...


2015-04-25 08:26:04

Dave

It would save readers a second or two if you'd mark up the posting of the Excel window. For example, here the COLLATE button could be circled in red.

There have been other tips where you've said "Just check the xxx button." & I haven't been able to find it. So, I've skipped that tip. Five seconds effort on your part could save two seconds (times hundreds of readers) on the other end.


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.