Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Ordering Worksheets Based on a Cell Value.

Ordering Worksheets Based on a Cell Value

by Allen Wyatt
(last updated December 30, 2015)

5

Other issues of ExcelTips have provided ways that you can sort the worksheets in your workbook based on the worksheet name. What if you want to sort the worksheets based on a value in a given cell of each worksheet, however? For instance, you may have a series of worksheets that share the same general layout, and you want the worksheets ordered based on the value in cell H7 of each worksheet.

The only way to handle this is with a macro. The macro needs to step through each worksheet in the workbook, and then examine the key cell in each subsequent worksheet to see how it compares. If the cell value is less than the current worksheet, then the worksheet that contains the lesser value can be moved.

Sub SortWksByCell()
    Dim i As Integer
    Dim j As Integer

    For i = 1 To Worksheets.Count
        For j = i To Worksheets.Count
            If UCase(Worksheets(j).Range("H7")) < _
              UCase(Worksheets(i).Range("H7")) Then
                Worksheets(j).Move Before:=Worksheets(i)
            End If
        Next
    Next
End Sub

Note the use of the Move method, which does the actual movement of the worksheets. The names of the worksheets don't matter, only their positioning based on the value in cell H7 of each worksheet.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2890) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Ordering Worksheets Based on a Cell Value.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing the Default PivotTable Functions

When you create a PivotTable, Excel automatically sums the data that you place into the Data Items area of the table. This ...

Discover More

Hanging Indent Shortcut

You can use the tools on the ribbon to adjust the indent applied to a paragraph. If you want to format a hanging indent, Word ...

Discover More

Zooming With the Keyboard

Excel doesn't provide a keyboard shortcut that allows you to zoom in or out on your workbook. It is easy, however, to create ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

MORE EXCELTIPS (MENU)

Moving from Sheet to Sheet

Need to move quickly through the worksheets in a workbook? Learn the keyboard shortcuts and you can make short work of this ...

Discover More

Condensing Multiple Worksheets Into One

Want a quick way to combine your worksheets? Excel provides a tool to make the task easier, but you could also bypass the ...

Discover More

Unbreakable Formula References to Worksheets

Excel allows you, in your formulas, to include references to cells on other worksheets. Those references include the name of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two more than 9?

2016-03-29 11:16:53

Dave

Can this be modified to use the worksheet name? For instance if the worksheets are named with ticket numbers couldn't you use

If sheets(j).name < sheets(i).name then
sheets(j).move before:=sheets(i)

or doesn't excel see number in the tab name value?

I may have to try this on some dummy excel files; just in case everything goes kerflooey when I run it.


2015-04-19 18:54:01

Keiran

Sara try this:

Sub SortSheetsByCellValue()
Dim sh As Worksheet, i As Long

For i = 1 To Sheets.Count
For j = i + 1 To Sheets.Count
If Sheets(j).Range("V5").Value < Sheets(i).Range("V5").Value Then _
Sheets(j).Move before:=Sheets(i)
Next j
Next i
End Sub


2015-02-19 12:58:35

Sara

This seems to order the sheets like 1, 11, 2, 21, 3, etc. Is there a way to make it 1, 2, 3, 11, 21 etc? Thank you!


2014-12-18 06:41:14

Deepak Jha

Thanks Allen!


2013-11-18 00:38:40

Zahid Ali Khan SWCC Saudi Arabi

Thank you very much, this is what I searched.Perfect.


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing