Viewing Same Cells on Different Worksheets

Written by Allen Wyatt (last updated September 25, 2021)
This tip applies to Excel 97, 2000, 2002, and 2003


When using multiple worksheets, Chris wonders if there is a way to 'lock' the scrolling through all worksheets. For instance, if he scrolls down and across on Sheet1 until rows 100 to 140 and columns G to P are in view, then when he switches to Sheet2 (or any other worksheet) he would like the same rows and columns to be shown on those worksheets.

The only way to accomplish this task is through the use of macros. What has to happen is that the macro needs to determine which rows and columns are visible when a sheet is deactivated (being left) and then set the display of the activated sheet (the one you are going to) to the same rows and columns. The following macros, added to the ThisWorkbook module, perform exactly this task.

Dim grngSelection As Range
Dim gintScrollColumn As Integer
Dim glngScrollRow As Long

Private Sub Workbook_SheetActivate(ByVal Sh As Object)
    If TypeName(ActiveSheet) = "Worksheet" Then
        On Error Resume Next
        With ActiveWindow
            Sh.Range(grngSelection.Address).Select
            .ScrollColumn = gintScrollColumn
            .ScrollRow = glngScrollRow
        End With
    End If
End Sub
Private Sub Workbook_SheetDeactivate(ByVal Sh As Object)
    Dim oSheet As Object
    If TypeName(Sh) = "Worksheet" Then
        Set oSheet = ActiveSheet
        Application.EnableEvents = False
        Sh.Activate
        With ActiveWindow
            gintScrollColumn = .ScrollColumn
            glngScrollRow = .ScrollRow
            Set grngSelection = .RangeSelection
        End With
        oSheet.Activate
        Application.EnableEvents = True
    End If
End Sub

Note the use of the variables outside of the event handlers. These variables are used to pass the values of the column, row, and selected area from the SheetDeactivate handler to the SheetActivate handler.

Of course, you may not want an automatic solution. Instead, you may want the user to take a specific step to trigger whether the worksheets are synchronized. This can be done by adding the following macro to a regular module in your workbook:

Global WindowScrollRow
Global WindowScrollCol
Global WindowSyncOn As Boolean

Public Sub WindowLock()
    If Not WindowSyncOn Then
        WindowScrollRow = ActiveWindow.VisibleRange.Row
        WindowScrollCol = ActiveWindow.VisibleRange.Column
        Application.StatusBar = "WindowSync: ON"
    Else
        Application.StatusBar = ""
    End If
    WindowSyncOn = Not WindowSyncOn
End Sub

All that this macro does is to check the status of the global variable WindowSyncOn. If the value is False, then the current settings for the top visible row and leftmost visible column are stored into global variables. The setting of these variables are then used by the following event handler, added to the ThisWorkbook module:

Private Sub Workbook_SheetActivate(ByVal Sh As Object)
    If WindowSyncOn Then
        If Not ActiveWindow Is Nothing Then
            ActiveWindow.ScrollRow = WindowScrollRow
            ActiveWindow.ScrollColumn = WindowScrollCol
        End If
    End If
End Sub

The macro simply checks the setting of the WindowSyncOn variable, and if it is True (it has been set), then the macro sets which row and column are at the top and left of the active window.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3860) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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