Written by Allen Wyatt (last updated January 25, 2020)
This tip applies to Excel 97, 2000, 2002, and 2003
Not only are comments handy when you are displaying your worksheet, but you can also print them out for a permanent record. Excel provides two ways to print comments. The first is as they are displayed on your worksheet. This method results in a graphic printout that shows comments over the top of your worksheet, as they appear when displayed on the monitor. Only those comments currently displayed on the screen are printed, however. If a comment is hidden, it is not printed at all.
The second method is to print the comments separately, at the end of the worksheet. The reference for a cell to which a comment is attached is printed first, followed by the comment itself. Thus, you might see the following on the printout:
Cell: C4 Comment: Allen L. Wyatt: Prices last updated 11/15/12
Each comment is printed in this format, until all the comments are printed. This printing choice is a great way to provide a complete list of all the comments in a worksheet.
To control how comments are printed, follow these steps:
Figure 1. The Sheet tab of the Page Setup dialog box.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2846) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing Comments.
Program Successfully in Excel! This guide will provide you with all the information you need to automate any task in Excel and save time and effort. Learn how to extend Excel's functionality with VBA to create solutions not possible with the standard features. Includes latest information for Excel 2024 and Microsoft 365. Check out Mastering Excel VBA Programming today!
One of the pieces of information that Excel can maintain relative to a workbook is a set of comments of your choice. ...
Discover MoreWant to make your worksheet comments appear a certain way? It's easy to do using techniques you already are familiar with.
Discover MoreHave you ever chosen to edit a comment, only to find that the comment is quite a ways from the cell with which it is ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments