Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Reordering the Display of a Data Series.

Reordering the Display of a Data Series

by Allen Wyatt
(last updated June 25, 2016)

When you create a chart in Excel, you may have a need to change the order in which the data series are displayed in the chart. One way to do this, of course, is to change the order of the data in the underlying worksheet range. For instance, you can sort the data in the worksheet range, and the change in order should be reflected in the chart based on that data.

Another way is to manually customize the chart to rearrange the data series. Follow these steps:

  1. Right-click on one of the data series that you want to move. Excel displays a Context menu.
  2. Select the Format Data Series option from the Context menu. Excel displays the Format Data Series dialog box.
  3. Make sure the Series Order tab is displayed. (See Figure 1.)
  4. Figure 1. The Series Order tab of the Format Data Series dialog box.

  5. Click on Move Up or Move Down to move the data series to a new relative location.
  6. If desired, select another data series in the Series Order list and repeat step 4.
  7. When finished, click on OK.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2699) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Reordering the Display of a Data Series.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Character Color

Need to easily change the color of some selected text? A quick way to do it is with a custom macro that sets just the hue ...

Discover More

Understanding Point Sizes

Points are the common unit of measure for typefaces in the printing industry. They are also used quite often in Word. ...

Discover More

Using the Camera in VBA

The camera tool allows you to capture dynamic "pictures" of portions of a worksheet. If you want to use the camera tool ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (menu)

Changing Chart Size

Place a chart on a worksheet and you may not be satisfied with its size. Changing the size of a chart is a simple process ...

Discover More

Selecting Fonts for a Chart

When formatting a chart, you might want to change the characteristics of the font used in various chart elements. This ...

Discover More

Noting a False Zero On a Chart

When creating charts that will be used by other people, you may need to take some liberties with the presentation of your ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four more than 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.